Budget Specialist

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks:Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

BASIC FUNCTION:
The Budget Coordinator provides support for financial and personnel analyses and the annual operating budget of the College of Engineering and Architecture (CEA). The incumbent will assist with budgetary matters and decisions. The incumbent will be responsible for processing personnel and budget recommendations and documents to facilitate spending and supporting the production of reports to senior administrators.

SUPERVISORY ACCOUNTABILITY:
No supervisory responsibilities.

NATURE AND SCOPE:
Internal contacts include administrative assistants and other staff, and faculty from various departments throughout the organization in gathering and exchanging information. External contacts include individuals from various agencies, professional organizations and offices and departments of the University.

PRINCIPAL ACCOUNTABILITIES:
• Reviews, processes, and approves personnel and budget transactions of CEA departments and ensures compliance with all applicable policies and procedures.
• Tracks the spending on cost center budgets as well as expenditures on R Accounts
• Maintains standards, policies, and procedures to ensure proper maintenance of office files and general administrative management.
• Communicate with CEA Departments to coordinate (a) budget preparation/tracking (b) monitor the tracking of purchases in Workday and (c) confirm receipt of goods and services.
• Reviews and approves funding request forms, payment request forms, financial aid requisitions, personnel actions, purchase orders/requisitions, contracts, service requests, invoices, and other documents to facilitate spending and ensure compliance with University, Sponsor and Donor policies and procedures.
• Consults with departments and supports the preparation of operating budgets based on previous budget figures, expense reports and other factors.
• Compares actual departmental expenditures with budget allocations to analyze trends in spending and recommend approval or disapproval to management; consult with departments regarding budget analysis, financial reconciliations, irregular and unusual transactions, and problem resolutions.
• Communicate with internal stakeholders (i.e., Chairs, OSS, OOD) regarding budgetary matters that will be determined by the Director of Administration (e.g., notify stakeholders of the status of a funding request)
• Train stakeholders on the process for facilitating spending transactions through CEA.
• Initiate and manage all personnel transactions (faculty, staff and students) via Workday.
• Performs other duties as assigned.

CORE COMPETENCIES:
• Ability to apply strict confidentiality to budgetary issues.
• Skilled in the operations of computers, related to software applications (MS Word, Excel, PowerPoint, Access) and standard office equipment. Working knowledge of Workday, Financials, and eProcurement systems.
• Knowledge of budgetary accounting and budgeting cycles and related processes.
• Skilled in manipulating numbers, managing financial transactions and knowledge of basic and advance mathematics.
• Exhibit competence in both oral and written English with the ability to speak clearly.
• Ability to establish and maintain effective and collegial work relationships with faculty, staff, students, and external partners.
• Ability to devise solutions to administrative problems and manage conflict.
• Ability to follow instructions, pay attention to detail and adhere to a changing system of specific policies and procedures.

MINIMUM REQUIREMENTS:
Bachelor’s Degree and at least five (5) years related work experiences, or an equivalent combination of seven (7) years of relevant professional training and experiences may be substituted in lieu of educational qualifications. A professional demonstration of knowledge and skills in business administration, higher education finance, and expertise in computerized financial accounting systems are highly desired.
 

Compliance Salary Range Disclosure

Expected Salary Range: $60,000-$70,000