Facilities Coordinator

Job Posting Title:

Facilities Coordinator

Req ID:

10117487

Job Description:

We are looking for a Facilities Coordinator who will provide support to ensure the overall smooth running and maintenance of ILM’s Sydney’s buildings and facilities. You will be a key member of our support team, constantly performing to a high standard, managing and solving day to day issues as they arise.

We are looking for an enthusiastic individual with exceptional organizational skills who is a team player and strives to maximize the team/department performance.

On any given day you will work closely with all areas of the business including the Technology, Talent, HR and Finance Teams.  Key areas the role will include, but are not limited to;

• Oversee onboarding New Starters, including liaising with HR/IT, organizing new starter bags, Disney Studio Australia passes and tech;

• Oversee leavers, liaising with HR and IT ensuring a smooth exit and return of equipment;

• Managing stock and distribution of all crew gear, branded goods and imported merchandise;

• Assisting with organizing staff / social events and screenings, including set ups and pack downs;

• Oversee the ordering and stocking of pantry supplies, first aid kits and general office supplies

• Proactively managing day to day maintenance of all ILM buildings, including raising maintenance issues as they arise and assisting with internal requests

• Arranging overtime meals for staff

• Assist with travel bookings as and when required;

• Providing support for the wider Facilities Team including the Snr Facilities Co-Ordinator, Facilities Manager and Operations Manager;

• Provide cover for general reception duties including; managing outgoing and incoming mail / booking couriers / organizing access for visitors;

• All other duties as required.

Here are the skills and experience you need to be successful in this role:

• 1 year in a Customer Service role

• Similar experience advantageous

• Ability to be flexible with work schedule

• Excellent verbal and written communication skills

• Enthusiastic self-starter with exceptional organizational skills

• Ability to manage time effectively and continually re-prioritise tasks

• Detailed and methodical approach to troubleshooting and resolving issues

• Team player who will strive to maximize team/department performance

JoinILM

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Job Posting Segment:

ILM Sydney

Job Posting Primary Business:

ILM Sydney

Primary Job Posting Category:

Facility Ops

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Sydney, Australia

Alternate City, State, Region, Postal Code:

Date Posted:

2025-03-27