Executive Assistant

About Orb

Orb is on a mission to revolutionize billing infrastructure for the modern era of AI and software. We empower businesses to align their monetization with product usage—whether through seats, consumption, feature limits, or hybrid pricing models. Our developer-first, data-driven approach enables companies to automate their billing processes and adapt their pricing strategies with ease.

With Orb, revenue workflows are seamless for every team: developers love our intuitive API and extensibility, product managers iterate on pricing and packaging faster, finance teams gain fine-grained reporting for revenue recognition, and customer-facing teams build trust through billing transparency. Companies like Vercel, Pinecone, and Replit rely on Orb to power their most critical revenue initiatives.

Backed by $44.1 million in funding from top investors like Mayfield, Menlo Ventures, and Greylock, we’re building a hybrid, in-office culture in downtown San Francisco (3 days/week). Our team thrives on collaboration, focus, and kindness, with a shared commitment to solving high-impact problems for our customers. At Orb, every team member drives meaningful impact, and we’re just getting started.

About the role:

We’re seeking a high-performing Executive Assistant to support our founders in a fast-paced startup environment. In this critical role, you’ll be directly supporting both the CEO & CTO, ensuring seamless communication, efficient scheduling, and strategic support that enables our executives to focus on driving the company’s vision and growth. NOTE: This is a contract-to-hire position, with the potential to transition to a full-time role after a 2-month contract.

In this role you will:

• Triage emails, running through executives’ day to day, prioritizing emails and meetings

• Schedule and coordinate meetings for CEO and CTO

• Prepare comprehensive meeting materials, including:

  • Creating calendar invites

  • Developing agenda outlines

  • Preparing slide deck templates

• Manage pre-read and follow-up communications

• Complex calendar management across multiple time zones

• Manage travel coordination

• Expense report management

• Assist with presentations and other administrative tasks

• Support People & Operations Program Manager in employee engagement activities

About you:

• 3+ years of experience as an Executive Assistant to C-level leadership at a startup or tech company

• Located in the San Francisco Bay Area, willing to come in office on our anchor days, Monday, Thursday, Friday

• Be available from 8am - 4pm, plus occasional after hours based on business needs

• Proven track record of supporting high-level executives

• Exceptional organizational and communication skills, both written and verbal

• Ability to handle confidential information with the utmost discretion and professionalism

• Proficient in: Google Suite, Slack, Zoom, Superhuman, Asana, 1Password, Microsoft Suite

You might be a good fit if you:

• Thrive in a dynamic, fast-paced startup environment

• Can anticipate needs and proactively solve problems

• Excel at managing multiple priorities simultaneously

• Communicate with exceptional professionalism

• Demonstrate strong decision-making capabilities

• Are organized, comfortable working independently and collaboratively

Please note: We value in-person collaboration and have built a hybrid, in office culture with 3 days/week at our HQ in downtown San Francisco. We see it as a way to achieve our mission faster, in an environment of rapid ideation, strong alignment, and that energy that makes work more fun. Unless specifically noted in the job above, please plan to join us in person in San Francisco.

Benefits

• Excellent medical, dental, and vision insurance - 100% coverage for you and dependents

• Unlimited PTO (with 15 days minimum encouraged) plus one week of time off during the last week of December

• 401k plan

• 16-week paid parental leave with equity vesting

• Commuter stipend

• Catered lunches in the office

• Meaningful equity in the form of stock options and a unique ten-year exercise window

Equal Opportunity Employer

We work with each other day in and day out, and strongly believe that building a diverse and inclusive team is key to our long-term goals and success as a company. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.