Administrative Associate 4

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

College of Engineering - Engineering

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

PURPOSE

This position is responsible for providing administrative support to faculty, other staff, and students in the Department of Engineering.

RESPONSIBILITIES

Department Assistance: 45%

• Assists in the development of office procedures, including complex or specialized functions

• Makes arrangements for conferences, appointments and travel.

• Requesting Travel approvals and reconciling Purchasing Card expenses including GSA rate comparisons and other required documentation to ensure compliance.

• Creating courses in Banner and running course, schedule and student reports using Argos.

• Verifies, processes, and reviews forms, reports, tables, and other documents for accuracy and completion, including collecting and filing forms for prerequisite waivers, registration hold releases, and other academic processes. 

• Support faculty/program coordinators in updating information in Banner; assigning classrooms in ASTRA, and if necessary, create new sections, new courses with adequate seating, checking and maintaining records of capacity in classes; assisting in the timely collection of syllabi. Reviewing department reports, adding information from ARGOS.

Administrative Support: 40%

• Answering phones, emails and in person inquiries / requests from students, faculty and staff

• Assist in setting up meetings, seminars, and other special events

• Purchase office supplies for the department and faculties

• Coordinates the maintenance of files, records, office supplies and equipment

Other: 15%

• Hire and fill grader and research assistant positions on Workday

• Assists management in the supervision of student workers

• Perform other duties as assigned.

QUALIFICATIONS

• High School Diploma or GED

• Four (4) years of related experience.

• Additional education may be considered as a substitution for the minimum experience requirements.

  • Associates degree and two (2) years of related work experience

  • Bachelor’s degree

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).      

• Demonstrate strong interpersonal skills to be able to communicate effectively and professionally and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong clerical and customer service skills.

• Detail-oriented with strong organizational skills.          

• Ability to multitask and ability to deal with sensitive information and maintain confidentiality as required by state and federal law.

PREFERRED QUALIFICATIONS

• Associate’s degree or higher in business administration or related field

• Experience working in a college environment

• Experience in Banner, Argos, AdAstra, Workday, Emburse; Laserfische

SALARY: $17.04 Hourly ($35,443.20 Annual, Approximately)

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE:

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.