Accounting Manager

We are initiating a search for an Accounting Manager to join a commercial refrigeration and HVAC business in Scarborough, Ontario. This role ensures accurate financial statements, strong internal controls, job costing discipline, and timely reporting to support operational and strategic decision-making. The Accounting Manager will manage the accounting team and work closely with operations, service managers, and ownership.

Financial Management & Reporting

• Ensure all bank transactions are recorded and reconciled on a daily basis
• Ensure all completed jobs are invoiced upon completion; ensure HST returns are calculated, filed, and paid by the end of the following month
• Monitor Accounts Receivable regularly and own timely AR collection
• Ensure all supplier invoices are properly recorded to an expense or work order and that suppliers are paid on time; ensure parts are charged directly to a work order or to inventory, and that parts taken from inventory are charged to the correct work order
• Ensure weekly payroll is properly recorded in the accounts and that labor cost is charged to work orders at the correct absorption rate; ensure union payments are calculated and paid by the 15th of the following month
• Prepare a monthly list of prepaid expenses and accrued liabilities that ties to the GL
• Prepare a monthly list of all jobs/work orders not completed by month end, with all costs properly recorded
• Ensure all revenue is properly classified as Service, Project, or Maintenance, with associated costs reflected in the same categories in Cost of Sales
• Ensure the technician utilization report is prepared every Monday for the prior week
• Own and execute a 5-business-day monthly close, ensuring accuracy and consistency
• Oversee profitability reporting by service line (service, maintenance, construction)
• Ensure accurate labor costing, technician productivity reporting, and overhead allocation
• Establish and enforce internal financial policies and controls
• Own sales tax compliance and reporting, including preparing and filing returns on time
• Liaise with auditors on audits and compliance matters
• Lead and mentor the finance team, ensuring efficiency and professional development
• Own the monthly WIP (work-in-progress) scheduling process across all active projects, ensuring costs incurred, billings to date, and estimated costs to complete are accurately tracked and reconciled to the general ledger

Qualifications & Skills

• Bachelor's degree in Accounting or Finance; Master's degree a plus
• 6+ years of experience in financial management, accounting, or auditing
• Proficiency in MS Office, ERP systems, and financial software (e.g., Sage, COINS)
• Experience in a service-based HVAC or construction industry preferred
• Excellent leadership, analytical, and communication skills
• Experience with a unionized workforce a benefit
• Knowledge of QuickBooks important
• High attention to detail, problem-solving mindset, and ability to work under pressure

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