Job Description

Agency Description

The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs.

Division Description

The Budget Division is responsible for providing fiscal guidance to all divisions of SBS. Our goal is to maximize the use of the agency’s fiscal resources by providing accurate and timely information to staff and external oversight agencies to help them make fiscal decisions regarding their programs. The Budget team is responsible for monitoring, reporting, and facilitating the agency’s budget. The team is responsible for working with program teams, oversight agencies, and other fiscal teams to ensure funding allocations are correctly applied to their intended use.

Job Description:

The Budget Unit seeks to hire a Budget Analyst to analyze and implement the agency’s budget and revenue activities. This position will report to the Executive Budget Director and requires some degree of independent judgement and decision-making.

The Analyst’s responsibilities include, but are not limited to:

- Work closely with members of the Budget Unit to ensure that all agency and division goals and policies are identified and met.
- Review and analyze the agency’s expense and revenue budget and make recommendations for planning and corrective actions, with the goal of minimizing end of year surpluses and avoiding deficits.
- Conduct analyses on program efficiencies in the use of financial resources and make recommendations with the purpose of enhancing efficiency and increasing productivity. Work with budget staff, HR, Procurement and Accounts payable unit to track expenditures
- Forecast expenditures and perform financial analysis as needed, including Monthly, Quarterly & year-end projections and projections for the coming out years. -
- Implement all financial operations and transactions for both personnel and non-personnel activity, including the development and preparation of strategic budget and spending plans, compliance policies and procedures, etc.
- Manage financial records to support decision-making and the ability to produce records for review
during internal and external audits
- Process Financial Plan and Budget plan reconciliation & variance reports
- Analyze and process Monthly Spending Plan, Monthly Variance and Monthly Headcount reports in FMS
- Reconcile budget and headcount from various data systems; analyze budgetary and funding issues and make recommendations to executive management.
- Review all purchase requests (OTPS) for Program and Admin, apply to pertinent Budget.
- Process budget modifications for OTPS and PS as needed.
- Complete job responsibilities in a professional manner, resolving requests and providing assistance to staff in all levels of agency
- Perform special projects and other duties as assigned

Qualifications

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or
2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.
Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.