Performs administrative and programmatic activities that support faculty role and responsibilities related to teaching activities in the Dallas nursing programs. Coordinates, manages and implements program-related activities, following policies and guidelines. Work is performed under general supervision of the Associate Dean and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Associate Dean
Supervises: May supervise program staff, volunteers, and Student Assistants
ESSENTIAL DUTIES - May include, but not limited to the following:
- Develops and maintains databases relevant to the academic programs.
- Monitors activities to assure compliance with policies and guidelines.
- Demonstrates proficiency with technology through various program activities.
- Utilizes effective communication skills with students, faculty, administration, and others.
- Collects data for reports.
- Provides administrative and programmatic support to faculty.
- Prepares student letters along with timely distribution to appropriate university offices and students.
- Resolves office-related technology issues to ensure functional office equipment
- Creates and updates records ensuring accuracy and validity of information
- Provides administrative support to all faculty teaching in the academic programs.
- Schedules meetings and events.
- Assists in daily office needs of faculty.
- Submits requests for purchase of office supplies
- Maintains a filing system for data on customers and external partners
- Distributes incoming and outgoing mail.
- Answers and redirects phone calls.
- Makes faculty travel arrangements and prepare reimbursement documents.
- Prepares university RTAs for faculty conducting student clinical site visits and ensures appropriate routing for faculty reimbursement
- Provides adjunct faculty support for course-related teaching assignments
- Manages queries from university departments, faculty and students.
- Files and updates contact information of students and clinical agency partners.
- Coordinates upload of undergraduate course syllabi and faculty CVs.
ADDITIONAL DUTIES
Performs other duties as requested.
Bachelor's degree in education, technology, business, or other related area. Master's degree preferred.
Five years of administrative experience in business, education, technology, or other related areas. Experience in database development and technology preferred.
Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.
KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:
- Working knowledge of office practices and processes.
- Knowledge of development of databases.
- Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
- Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
- Ability to communicate effectively orally, by phone, in person, and in writing.
- Ability to represent the programs, department, and University in a friendly, courteous, and professional manner.
- Proficiency with technology including but not limited to use of computer and other office equipment.
- Knowledge of office policies and procedures
- Excellent organizational and time-management skills
- Ability to problem-solve with attention to details.
- Outstanding communication and interpersonal abilities
- Excellent organizational skills
- Familiarity with office management procedures and basic accounting principles
PHYSICAL DEMANDS
The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
The employee may be required to travel.
WORK ENVIRONMENT
All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.
SAFETY
TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.
Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.
All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.
If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.
Administrative & Executive Assistance (1)