Department Coordinator 2

Department:

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R107478

Minimum Requirements:

High School Diploma/GED with two (2) years of related experience or an equivalent combination of education and experience. (Grade 2 Hourly)

Position Description:

The University of Louisville School of Dentistry is seeking to hire a Department Coordinator II.

This position will provide administrative support to the Chair of Diagnosis and Oral Health, located at 501 South Preston Street, Louisville, KY 40202.

Benefits–The University of Louisville has an exceptionalbenefitspackage; to learn more about ourbenefitsplease visithere.

Essential Duties and Responsibilities:

• Provide day-to-day administrative support to the Chair of Diagnosis and Oral Health; make travel arrangements; maintain the calendar for Chair and plan and schedule meetings; track and record faculty leave requests, assist with faculty affairs-related documents (e.g., annual work plans, performance reviews, promotion/tenure documents, etc.).

• Maintain financial records and handle purchasing for department; reconcile Procard account monthly; approve payments; prepare and track budgets for all department speed types; use Workday Financials to produce financial reports; prepare purchase orders, expenses reports and travel vouchers and reimbursements; order supplies.

• Provide general administrative support to department; handle correspondence and e-mails; prepare annual reports; sort and distribute departmental mail; coordinate and prepare for meetings (e.g., handle arrangements, for agendas, speakers, food and facilities); secure room reservations for courses; attend meetings and take minutes as directed by the Chair; develop and maintain department address lists and collaborate with other administrative staff; assist with faculty onboarding and offboarding.

• Other duties as assigned

Target Compensation Maximum:

$25.39

Target Compensation Minimum:

$16.93

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at[email protected]or by phone 502-852-6258.