Project Coordinator

Job Description:

Position Title: Project Coordinator

Position Type: Full-Time

FLSA Classification: Non-Exempt

Department: Project Management

Reports to: Senior Project Manager

Compensation: $19.00-$21.50

About Crystal Bridges & The Momentary:

Crystal Bridges is a museum of American art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American heritage and artistic possibilities. Founded by Alice Walton in 2005, the museum opened in 2011 and is a public, non-profit charitable organization with free admission.

The Momentary is a contemporary art space that opened to the public on February 22, 2020, in downtown Bentonville, Arkansas. The Momentary is a venue for the music, art, and food of our time, and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a ‘living room’ where community gathers to be inspired, connected, and joyful. You belong here: make the most of this moment.

Position Summary:

ENTRY LEVEL POSITION: The Project Coordinator supports the execution of expansion, reinstallation, and opening workstreams, while also assisting with other project management needs as they arise. This junior-level role is ideal for a professional with foundational project management experience who thrives in a dynamic environment and is eager to grow within a newly forming department. The Coordinator will work closely with the Manager to ensure smooth operations, timely delivery, and alignment with organizational goals.

Principal Responsibilities:

• Assist in the coordination and execution of expansion, reinstallation, and opening projects.
• Track project timelines, deliverables, and dependencies across multiple workstreams.
• Support the Manager in ensuring projects remain on schedule and within scope.
• Serve as a liaison between departments to facilitate communication and alignment on project goals.
• Coordinate logistics and documentation for meetings, site visits, and project milestones.
• Maintain accurate project documentation, including schedules, task lists, and status reports.
• Support the development and refinement of project management tools, templates, and workflows.
• Contribute to the early-stage development of the Project Management department by identifying process gaps and proposing improvements.
• Participate in team-building efforts and help shape the culture and practices of the new department.

Qualifications and Skills:

• Bachelor’s degree in Business, Communications, Project Management, or a related field preferred.
• 1–3 years of experience in project coordination or related roles.
• Familiarity with project management software and tools.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Adaptability and a proactive approach to problem-solving.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: In the work environments described below, position requires utilizing a computer and telephone for prolonged periods of time, interpersonal and written conversation with others, transporting (up to 15 lbs.).
• Work Environment: Work will be performed in an office environment and in museum spaces. The noise level in the work environment is usually low to moderate. Reasonable accommodations may be reviewed and evaluated in the case of exhibitions exceeding noise levels. Some travel may be necessary.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.

Crystal Bridges is an equal opportunity employer committed to building and maintaining a workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.