Team Rubicon (TR) is seeking an Associate, Operations Support (Planning) to join our Programs team! The Associate, Operations Support (Planning) will collaboratively and cooperatively work within their team and on cross-functional teams. This will require working with competing priorities and keeping multiple stakeholders apprised of decisions. The Associate, Operations Support (Planning) will provide functional support to Team Rubicon’s Planning team, in addition to supporting the following areas: Field Leadership, Communications, Training, Mobilization and Logistics. This also means connecting the geographical branch teams with the functional area for which they are assigned in order to keep connected promoting one team. They will motivate and inspire coworkers, contractors, volunteer leaders, and volunteers to further Team Rubicon service delivery within assigned geographies.

Every day will be a challenge, but every month brings new opportunities for an organization that is quickly becoming a household name in disaster response. This position reports to TR’s Deputy Director, Operations (North Branch) and can be based out of TR’s Tactical Operations Center (TOC) in Chicago, IL or based remote within the North Branch.

Duties:

• Execute Team Rubicon’s strategy across a designated area to enhance our ability to respond rapidly and locally to disasters.

• Participate in the development of standards, policies, and processes for response, recovery, and mitigation operations.

• Connect the Branch with the representative functional leader through matrixed reporting and coordination.

• Support localized responses and operations management.

• Mentor functional Greyshirt volunteer leaders.

• Assist in the planning of operations in all phases of the disaster cycle.

• Coordinate and ensure execution of After-Action Reports (AAR) to capture and implement organizational learning from disaster response operations and exercise scenarios.

Education and Background:

• 1-3 years of relevant professional experience in the military, disaster response, emergency management or first responder fields

• Proven record of personnel management experience such as recruiting, managing, training, and developing employees and volunteers

• Experienced with technology tools and in remote working for communicating and coordinating with a large network of TR staff members, Greyshirts (volunteers), and external stakeholders

• Successful past performance in leading volunteers is highly desired

• Preferred: Knowledge and experience with Power BI, data management, and project management platforms

• Preferred: Knowledge and experience with ArcGIS and location information visualization platforms 

Special Requirements: 

• This is a full-time, preferred in-office position offering a 3/2 hybrid work schedule where employees can opt to work from home 2 days per week based out of the Chicago, IL metro area or can be based entirely remote within the North Branch (relocation expenses not provided)

• Evening and weekend schedule supporting leadership meetings, video conferences, events, and operations

• Local Travel: Reliable transportation is required. The person filling this position will be expected to travel within their local area to support ongoing efforts

• Other Travel: At least 10-50% non-local travel to support broader organizational activities focused within the assigned territory

Job Type: 

• Full-time, salary, exempt

Job Tier:   

• Associate

Pay Range:  

• $47,054.40 - $80,205.60 per year

Cultural Values:  

• Mission First, Greyshirts Always: Anyone joining TR must understand that our mission to provide disaster response comes first 
• Step Into The Arena: TR needs leaders who aren’t afraid to dare to be great 
• Everyone Has A Role Know It: Ability to successfully navigate a fast-paced, high-growth environment and solve problems in the face of ambiguity 
• GSD: We are entrepreneurial, resourceful, and determined no matter how chaotic the situation 
• Change Your Socks: We take care of ourselves and each other so we are best equipped to serve those in greatest need 
• Adults Only: Every team member is an adult until proven otherwise 
• Your Mother’s A Donor: Every leader must be committed to fiduciary responsibility, transparency, and financial stewardship 

Perks of the Team:  

• Flexible Unlimited Paid Time Off 
• Generous holiday schedule (including a paid week off between winter holidays) 
• Matching 401k contributions up to 4% with no vesting requirement
• 100% company-paid health benefits for employees and their dependents 
• Professional development, leadership development and events/conferences
• Paid time off to volunteer with the non-profit of your choice
• One-week all-inclusive onboarding experience   

Learn more about Team Rubicon:

• Website: Team Rubicon USA
• LinkedIn: Team Rubicon
• Facebook: Team Rubicon
• X: @TeamRubicon
• YouTube:  Team Rubicon
• Instagram: @teamrubicon
• TikTok: @teamrubicon

Team Rubicon is an equal opportunity employer and is committed to not only including but actively seeking out a diversity of lifestyles, experiences, perspectives, and voices in order to foster inclusion, growth, and innovation. Your candidacy will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.