Rooms Controller

Immerse yourself in old and new Nashville at Loews Vanderbilt Hotel - your stage for exploring the vibrant city we call home. Located minutes away from some of the city’s most renowned attractions, Nashville is never short on things to see and do. Welcome to our kind of Southern Hospitality.

Who We Are: Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here; you’ll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role—from Guest Services to Finance, Culinary to IT—offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

What We Offer:

• Competitive health & wellness benefits, 401(k) & company match

• Paid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet Bereavement

• Training & Development opportunities, career growth

• Tuition Reimbursement

• Pet Insurance

• Team Member Hotel Rates, other discounts, perks and more

Loews Nashville Hotel at Vanderbilt Plaza is proud to announce we've been named to the 2025 TopWorkplaces list!  If you're looking for a work environment that is genuinely Nashville, and soulfully inspired the Loews Nashville Hotel at Vanderbilt Plaza on West End is the perfect place for you!

• Competitive health & wellness benefits, 401(k) & company match

• Paid Sick Days, Holidays and Vacation after 6 months of employment, Paid Bereavement

• Pet Insurance and Paid Pet Bereavement

• Training & Development opportunities, career growth

• Tuition Reimbursement

• Free onsite parking and discounted bus passes

• Complimentary meals

• Community volunteer opportunities

• Team Member Hotel Rates, other discounts, perks and more

Oversees the friendly, professional, and efficient registration and account settlement of hotel guests commensurate with the demands of a world-class resort by providing support to the Front Desk Agents & Management.  Serves as a liaison between the Front Office Agents, and Front Office Management, Housekeeping, and Engineering. 

Essential Functions and Responsibilities

• Oversees the friendly, professional, and efficient registration and check-out of hotel guests, including assisting the Front Desk during peak periods

• Assists Front Desk Agents in satisfying guest requests and resolving guest complaints

• Trained and skilled to perform all Front Desk, Reservations, and Star Service functions as needed based on operational demands

• Prints occupancy, arrivals departures, and back-up reports on a timely basis

• Reviews Specials Report for all arriving guests on a daily basis to ensure appropriate pre-blocking of rooms and to coordinate special services to be provided

• Block relocated guests who will be returning to the hotel

• Communicates all special requests to Housekeeping

• Coordinates with Room Service to ensure accurate and timely amenity deliveries

• Monitors and ensures completion of all room changes

• Check for duplicate reservations on a daily basis

• Monitors clearing of all due-outs, Express Checkouts, no-show’s, Pre-Registered guests

• Process applicable charges for late check-outs (12pm)

• Checks the status of all Out-of-Order rooms on a daily basis

• Monitors availability of showrooms for the Sales & Conference Management departments

• Reviews group resumes to verify group billing procedures, VIP’s and special requests

• Responsible for conducting daily line-ups

• Monitor arrivals to ensure that rooms are ready by check in time

• Clear departures by working closely with Housekeeping Department

• Ensure all guest departure calls are done a daily basis

• Accurately report guest needs and problem resolution

• May interact with customers in person, as well as other departments.

• Must be able to handle multiple tasks at once with attention to detail

• Ability to work independently

• Excellent people skills.

• Assist with the preparation of ‘remote’ and ‘reserved’ registration and check-out of groups

• Prints group no-show, in-house, and arrivals report on a daily basis

• Answers telephone expediently and addresses complaints, problems, special requests and non-related desk questions, making sure to log phone complaints and requests

• Familiarity with daily hotel occupancy reports, status of available rooms, etc.

• Monitor room category and bedding availability, up to three days in advance, in order to prevent overbooking

• Monitors rollaway, microwave and other amenity requests up to seven days in advance in order to ensure availability, and accurate billing was completed

• Monitor all Master accounts to ensure that they are checked-in and extended as required

• Ensures adherence to all Loews Hotels Star Service standards

• Other duties may be assigned as business demands

Supportive Functions and Responsibilities

• Maintains clean and excellent condition of Rooms Control & Back Office area and equipment

• Maintains proper stock of all supplies in Back Office Area

• Executes emergency procedures in accordance with hotel standards

• Notifies appropriate individuals and departments of any problems or unusual matters of significance

• Attends all appropriate hotel meetings and training sessions

• Is polite, friendly, and helpful to guests, employees, and management

• Promotes and applies teamwork skills at all times

• Complies with all hotel standards, policies, and rules

• Complies with safety regulations and procedures

• Remains current on hotel information and changes

Qualifications

• Excellent communication skills – oral and written

• Excellent guest service skills

• Knowledge of computer programs utilized in property management

• Able to work a flexible schedule, including weekends and holidays

• Minimum one year experience as Front Desk Agent at a comparable quality property, preferred