Systems Coordinator

Initial Posting Date:

09/22/2025

Application Deadline:

10/21/2025

Agency:

Department of Human Services

Salary Range:

$6,667 - $9,830

Position Type:

Employee

Position Title:

Systems Coordinator (Operations & Policy Analyst 3)

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity Awaits! We're in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. The Office of Financial Service is seeking an Operations and Policy Analyst. This position acts as the primary liaison for the Office of Financial Services working closely with key partners in the development and maintenance of the financial systems, providing consultative advice on the administrative, policy, programmatic and financial management aspects of ODHS/OHA. If you are skilled professional with accounting principles, financial processes, experience working with financial systems and project management, consider taking on a key role in our team as the (Systems Coordinator, Office of Financial Services) for the Oregon Department of Human Services (ODHS).

About the Office of Financial Services

The Office of Financial Services (OFS) operates as a shared financial service for ODHS and Oregon Health Authority (OHA).  OFS is the steward of ODHS and OHA financial resources ensuring honesty, integrity, and accountability by efficiently and effectively providing accurate, accountable, and responsive financial management and business services to clients, stakeholders, and employees in support of ODHS and OHA missions and in compliance with state laws and federal policies, rules, and regulations.

The Office of Financial Services (OFS) provides leadership and management, fiscal policy direction, financial systems management, and coordination of core financial accounting, payroll, and financial reporting services for ODHS and OHA. OFS management leads and supervises staff in the areas of Financial Reporting, Taxation, Federal Grant Management and Reporting, Cash Flow Management, Proprietary and Governmental Fund Accounting, Revenue Application, Cost Allocation, Interface, E-Commerce, Accounting Structure, Accounts and Contracts Payable, Trust Accounting, Accounts Receivable, Payroll and Benefits, Cash Receipting, Treasury, and Account Reconciliation for ODHS and OHA.

The size, scope, and complexity of the financial structure of these agencies is the most complex in the State of Oregon.  Currently OFS has approximately 150 full-time equivalent employees responsible for more than 20 financial systems and millions of dollars processed each week.

Summary of Duties

As a Systems Coordinator, you will:

• This position has a unique role in the agency by working with other program-specific operation analysts to implement financial solutions across both ODHS and OHA.
• This, along with another position completing the same work, is the point of contact and is responsible for operational and policy changes as it relates to implementation of new state or federal programs, systems, and processes.
• This position requires extensive knowledge in complicated conceptual and analytical processes of automated transaction-based accounting applications and the integration and interrelationship of personal computer software programs and mainframe programming and posting logic crucial to automated transaction based financial processing.
• This position must understand detailed interrelations of current system processes, apply organization design principles and advanced generally accepted accounting principles, practices and theory to achieve strategic alignment, mitigate operational risk, and facilitate management decisions pertaining to new programmatic requirements, accounting and budgetary architectural and infra- structure design, organizational change with conflicting operational or service goals and objectives, transition activities, and training and implementation plans.
• You will be the point of contact and is responsible for operational and policy changes as it relates to implementation of new state or federal programs, systems, and processes.
• This position represents ODHS and OHA to outside entities including the Department of Administrative Services, Secretary of State Audits Division, and Treasury Department. Provide technical assistance to Department personnel as needed in areas of responsibility.

Minimum Qualifications

Seven years of professional-level evaluative, analytical, and planning work experience.

Finance, Accounting, Computer Science, Education in Business or Public Administration, Behavioral or Social Sciences, or a similar related degree will substitute for experience based on the following:

• Bachelor's degree in any of the listed areas substitutes for three (4) years of experience.
• Master's degree in any of the listed areas substitutes for four (3) years of experience.
• Doctorate degree in any of the listed areas substitutes for five (2) years of experience.

Essential Attributes: We are looking for candidates with:

Financial, Technical Systems: A strong understanding of accounting principles, financial processes, reporting requirements, basic understanding of accounting databases, and application functionality.

Government Accounting: Experience including sources of funds, cost segregation, and display of expenditures and revenues, and budgetary accounting.

Financial Applications: Strong understanding of accounting systems that record and analyze financial transactions.

Project Management: Ability to manage project timelines, deliverables, and dependencies effectively. 

Analytical Skills: Ability to analyze data, identify potential issues, and propose solutions. 

Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. Failure to submit the cover letter will result in disqualification of your application.

Working Conditions

• Hybrid Work will be considered in filling this position. The ability to report to the Salem office will be required when training, business or operational needs are dependent on onsite activities.
• Requires good verbal and writing skills, knowledge of computer systems, ability to make formal and informal presentations to large and small groups, ability to meet rush deadlines requiring prioritizing/working under pressure.
• Requires frequent use of a PC, which includes repetitious hand movement.
• Works in close proximity with people and office equipment with frequent interruptions and distractions.
• Requires working with a wide variety of people, interpersonal contacts, and sensitive or confidential situations, which may occasionally expose the employee to challenging situations.
• Employee may be required to use a state vehicle for conducting business so therefore must have a valid driver’s license and a good driving record or be able to provide an acceptable alternate method of transportation.
• Regular and consistent attendance is essential.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Annual salary increases (until you reach the top of the listed salary range).
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Amazing benefits package.
• Cost of Living Adjustments.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.
• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is a Management Service, Non-Supervisory position and is not represented by a union.  
• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

• The recruiter for this position is Ryan Bennett. If you contact the recruiter, please include the job requisition number.
• Email: [email protected]
• We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.