Administrative Assistant

Job Description

• Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation.
• Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget.
• Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision.
• Typically reports to a supervisor or manager.

Position Comments:

• Greet and provide general support to visitors
• Provide administrative support to leadership team (travel, meeting arrangements, agenda and document preparation, etc.)
• Provide general support to employees (conference room management, large meeting coordination, facilities issues, etc.)
• Coordinate and manage all catering requests for the team
• Maintain kitchen (we keep a fully stocked one!) and office supply inventory, while anticipating upcoming needs. Responsible for placing orders, verifying receipts and organization of items
• Submit and reconcile expense reports
• Maintain contact lists, email groups and calendars for the team
• Sort and distribute incoming mail & deliveries

Qualifications

Additional Information

For more details, Please contact

Siva Kumar

973-507-7543