Assistant Director

Department

College Office of College Community Standards

About the Department

College Office of College Community Standards

Job Summary

The Assistant Director of the Office of College Community Standards (OCCS) reports to the Director of the Office of College Community Standards and Assistant Dean of Students in the College. The Assistant Director works closely with UChicago Student Wellness, Student Disability Services, Campus and Student Life, Housing and Residence Life, and the Academic Advisers on issues relating to essential areas of student support. The Assistant Director collaborates with the Director of OCCS to manage the College’s processes for its Area Disciplinary and Academic Standing Committees. The Assistant Director is responsible for case management for students engaged with the disciplinary process. This position plays a significant role to help manage the College’s academic review process.

Responsibilities

• Meets with and supports students who experience academic, personal, or discipline challenges.
• Assists with case management and processing for student disciplinary matters, including case preparation, scheduling, notification, and follow up.
• Under the supervision of the Director of OCCS, receives reports of misconduct, conducts preliminary information gathering, and administratively resolves student disciplinary matters.
• Supports faculty members seeking advice around reporting academic dishonesty.
• Under the supervision of the Director of OCCS, identifies disciplinary cases that require referral to the College Area Disciplinary Committee hearing process.
• With OCCS team, manages the College’s academic review process.
• Communicates with students about changes in academic standing, including academic probation and suspension.
• Documents changes to students’ academic standing, notifies campus partners of status changes, and coordinates follow up for students placed on academic suspension.
• Facilitates outreach and supports students while on suspension from the College to ensure access to resources and to facilitate their eventual return to the College.
• Attends care team meetings with DOS, Housing, and Campus & Student Life staff and is an integral member of the team focused on addressing students of concerns.
• Manages student requests relating to academic standing and disciplinary records, such as work approval, security clearances, and Dean’s forms for medical and law school.
• Communicates with students and parents about various College policies and processes.
• Provides training related to the work of OCCS to Academic Advisers, Resident Heads, faculty members and departments, and other offices as needed.
• Has a deep understanding related to the development of programming for non-academic matters, such as health and wellness and curricular programming.
• Develops and implements programming relating to community standards.
• Designs and produces material for the handbook and other academically-related publications.
• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Advises various campus-wide and program committees in various aspects of student life.
• Collaborates with academic divisions in educating students on safety issues. Interprets student disciplinary issues and prepares an annual university summary of disciplinary actions. Counsels students, parents, and staff in response to concerns, and handles complex situations including student crises.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.
• Advanced degree.

Experience:

• Five years of relevant experience, including at least 2 years of experience working in student case management, conduct, or related field.
• Familiarity with University structure and functions of its various offices and departments.

Technical Skills or Knowledge:

• Proficiency in Mac and PC environments.
• Proficiency in Word, Excel, Outlook, and online organizational tools.
• Familiarity with Adobe graphic design/web development environments.
• Proficiency with web and social media platforms.
• Learn new software and database tools.
• Excellent computer skills and use complex databases and other record-keeping systems.
• Strong verbal and written communication skills including excellent editing/proofreading ability in English.

Preferred Competencies

• Strong commitment to the advancement of young adults and the values and goals of a liberal arts education.
• Strong organizational skills, and prioritize and manage concurrent tasks with interruptions.
• Manage multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines.
• Work effectively with supervision and as a part of a team, individually, or in concert with other offices and campus partners.
• Collaborate with faculty.
• Establish good working relationships with all constituencies.
• Work autonomously, taking initiative and without detailed instructions.
• Maintain confidentiality/discretion at all times related to students, faculty, and staff.
• Manage stressful situations.
• Critical thinking skills.
• Problem-solving skills.
• Decision-making skills.
• Reasoning skills.
• Attention to detail.
• Creativity.

Working Conditions

• Office environment.
• Some evening and weekend work.
• Fast-paced environment.
• Sit at a computer for 4-6 hours.
• Periodic walking to campus partner and other campus locations.

Application Documents

• Resume/CV (required)
• Cover Letter, to include interest in position (required)
• References Contact Information (3)(required)

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$60,000.00 - $75,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.