Univ – Administrative Coordinator 1

Job Description Summary

Provides professional and clinical coordination for the Division of Maternal Fetal Medicine. Serve as a point of contact on behalf of the division for various departments and clinic locations across the MUSC enterprise.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000987 COM Obstetrics & Gynecology CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description:

Provides professional and clinical coordination for the Division of Maternal Fetal Medicine. Serve as a point of contact on behalf of the division for various departments and clinic locations across the MUSC enterprise.

MUSC Minimum Training and Experience Requirements:

A high school diploma andfour yearsrelevant experience in business management, public administration or administrative services;or a bachelor's degree and two years experience in business management, public administration or administrative services.

Job Duties:

Manages and coordinates the clinical, inpatient, and outreach assignments for the Division of Maternal Fetal Medicine (MFM). 35%

• Gain proficiency in MUSC’s provider scheduling software program (Qgenda) including building and maintaining rules of automation and working exceptions while ensuring ambulatory, inpatient, and outreach sites are adequately covered
• Manage division’s leave requests and identify potential risks to covering the division’s assignments. Make recommendations for improvement, implement change(s), monitor progress, and provide reports to key stakeholders
• Perform audits for accuracy and facilitate changes using Outlook, QGenda, Epic, Simon Web, & all other supportive software
• Notify ambulatory sites and departmental staff of assignments and changes to schedule.

Administrative support to the department’s Vice Chair of Education/MFM director, 20%

• Scheduling and coordinating meetings, maintaining Outlook calendar to ensure engagements are scheduled, and communicating with other team members of scheduling conflicts
• As needed, prioritize and organize director’s outlook email to ensure pertinent information is escalated as appropriate and followed up on.
• Coordination with HR administrator in recruiting and onboarding new providers

Administrative support to the MFM division members. 20%

• Updating and/or maintaining CV’s and Interfolio to ensure all information is current for annual evaluations as well as promotions.
• Coordinating with HR Coordinator on completion of re-credentialing requirements for MUSC as well as outreach hospitals including license renewals as well as academic assessments
• Scheduling and coordinating meetings, maintaining Outlook calendar to ensure engagements are scheduled, and communicating with other team members of scheduling conflicts. Ordering meals, setting up AV, and taking minutes as needed.
• Responsible for preparing travel reimbursements for division. Ensures all forms are complete and include all required documentation for processing. 
• General administrative support to all members of the division.

Administrative support to the director or education and educational team, 15%

• Knowledge of educational policies, rules, and regulations, attend regular educational meetings and take minutes as needed.
• Assist the Education Manager and team with special projects as needed including identifying resolutions and improvements with program processes
• Provide backup to other education team members

Must work collaboratively with other administrative staff within the department and the institution to provide optimal customer service to internal and external customers. Answering phones and providing necessary information regarding the MFM division in a timely and efficient manner. 5%

All other tasks as assigned by manager 5%

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees