Administrative Assistant

Akima Systems Engineering (ASE) is looking for an Administrative Assistant.  To join our team of outstanding professionals, apply today!

Responsibilities

• Providing administrative support specifically dedicated to the requirements of the Project Team, Program Office, Department and Corporate Offices with a wide variety of complex, conscientious, and confidential administrative duties.
• Working independently on requirements with limited supervision
• Managing executive office, coordinating actions with executive staff, and maintaining accountability for documentation
• Collecting, analyzing, and researching data for assigned projects.
• Preparing briefing material, charts, graphs, and other presentation material independently
• Making administrative decisions providing completed projects/assignments
• Handling correspondence not requiring personal attention of Government managers
• Assisting in development and preparation of administrative/staff reports
• Performing quality assurance with report completeness
• Utilizing graphics or desktop publishing software for preparation of presentations
• Reviewing and summarizing reports/documents for Government manager directing attention to actions needed or concerns
• Assisting in assignments to management
• Providing high level customer assistance
• Establishing and maintaining Standard Operating Procedures (SOP’s) for administrative duties
• May function in a lead role and provide guidance and direction to lower-level employees in the Program Office or Department.
• Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with Clerical, secretarial, and administrative tasking
• Assistance in completing tasking when accessible software is not available or compatible to current office equipment
• Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel
• Describing various illustrative materials such as pictures, charts, drawings, and symbols
• Assisting with reading and signing hard copy documents
• Completion of electronic training
• Timekeeping entry and approvals
• Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers
• Research of creative and innovative technological solutions that lead to greater independence
• Guide employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve
• Transporting impaired employees to meetings and training events utilizing government vehicles
• In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll.
• The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

Qualifications

• Candidates must be able to obtain a DoD Interim Secret clearance for consideration, an active Secret clearance is highly preferred*
• Six (6) years of experience creating and maintaining documentation and data management systems, four years of which involved Federal Government programs.
• Experience executing and leading tasks associated with mid-executive level (such as SES/Flag Officer, O-6 military, GS-15 civilian) and general administrative support in all facets of administration.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook & Access) & Adobe.
  Ability to type 40 words per minute.
• Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
• Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
• Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments.
• Experience taking notes and converting into formal meeting minutes.
• Experience editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats.
• Experience with receiving and greeting visitors professionally.
• Experience in the handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
• Experience providing daily oversight and direction to support teams.
• Experience training/mentoring subordinate personnel on policies and other duties.
• Experience in team building and conflict resolution.

Job ID

2024-13833
Work Type

On-Site
Company Description

Work Where it Matters

Akima Systems Engineering (ASE), an Akima company, is not just another federal systems support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At ASE, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, ASE provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, ASE delivers solutions in maritime IT, systems engineering, and integration across the Department of Defense and stands ready to help improve operational performance at a reasonable and sustainable cost.

As an ASE employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.