Compensation Overview

This position is based in our office located in Midtown Manhattan, New York City.

We are searching for an experienced executive office manager to support the Co-Founder and Managing Partner to drive operational efficiencies across the studio. In this role, you will partner closely with the Chief of Staff to execute day-to-day responsibilities, working behind the scenes at the heart of operations to keep Aegis Ventures running smoothly. 

We are a small team, so this role will provide the right person with unmatched exposure and visibility into the inner workings of a growing VC studio developing early-stage healthcare technology companies. If you are excited by entrepreneurship and startups, driven to succeed in a fast-paced environment, and want exposure to venture and the internal operations of growing businesses, this could be the perfect role for you.

What You’ll Do

• Manage and optimize comprehensive calendaring, always looking around corners, anticipating needs, and maintaining an ever-changing schedule.
• Be the face of the company to external stakeholders and partners, able to represent the office and the Managing Partner in a professional and positive way.
• Work in partnership with the Chief of Staff to structure the Managing Partner’s priorities, preparation, and follow-up for meetings in a timely and efficient fashion.
• Handle all travel arrangements, including transportation, lodging, obtaining visas, passport renewals, and all other travel documents. Book dining reservations, providing recommendations, and continually optimizing for time.
• Oversee expense management, submitting expenses and travel reimbursements on a regular and timely schedule adhering to company policies.
• Partner with the Chief of Staff to ensure support of the executive committee meetings, agendas, and follow-up actions are addressed. 

What You Bring to the Role

• Work experience in an Executive Assistant role working closely with business operations, strategy, and/or project management at a VC fund, technology company, financial institution, or start-up.
• Independent drive and processes optimization.  You look for ways to do work better and improve how we operate. 
• Proactive communication and willingness to iterate and partner with key stakeholders.
• Outstanding project management skills focused on hitting deadlines consistently, communicating changes, or asking for help when needed. 
• Exceptionally organized with a structured system for completing tasks/projects while constantly re-prioritizing according to evolving needs.
• Strong communication and writing skills, often over communicating to ensure nothing slips through the cracks and effectively navigating ambiguity.
• Highly strategic thinker, capable of looking at existing processes, systems, and workflows. Constantly thinking of ways to improve to make the organization more efficient and effective.
• A self-starter with a “no-task-is-too-small-or-big” mindset.
• When faced with something unfamiliar, you are happy to ask questions and think creatively to find ways to deliver results.
• The right individual will pay meticulous attention to detail while having to shift between tasks and priorities on a regular basis.

Benefits & Perks 

• Top-tier health, vision, dental, and commuter benefits 
• Monthly health & wellness subsidy 
• Flexible work
• One Medical & TalkSpace memberships

Salary Range

The salary range for this position is $100,000 - $125,000 depending on previous experience and alignment with role expectations.