Part-Time
Staff Assistant
Updated on 8/23/2026
Bronson Methodist Hospital
Southwest Michigan health system
No salary listed
Kalamazoo, MI, USA
In Person
Associate's
 Administrative & Executive Assistance (2) |
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- A high school diploma or general education degree (GED) and 1-2 years of general office experience and/or training are required, preferably in healthcare.
- The employee must be proficient with multiple standard business software applications on a personal computer, including Microsoft applications and staffing, payroll, and supply applications.
- The employee must have a keyboarding speed of 45-65 words per minute, with skills tested by Human Resources at an acceptable level.
- The employee must be able to maintain staff and patient confidentiality.
- The employee must be able to communicate effectively by phone, face to face, and in writing.
- The employee must have customer service and interpersonal skills.
- Additional knowledge of general or specific medical or technical terminology may be required for certain departments.
- For the Bronson Methodist Hospital Cardiac Rehabilitation department, BLS certification is required upon hire or within the first 90 days of employment, and the employee must perform 12-lead electrocardiograms.
- The employee must be able to perform work involving sustained computer use, close visual tolerances, and hand-eye coordination.
- The employee must be able to regularly walk, stand, stoop, bend, sit, and lift light-weight objects.
- Provide secretarial and clerical services to staff and managers of an assigned unit or department.
- Prepare correspondence and type office records, memos, minutes, forms, tables, charts, schedules, patient reports, and other records.
- Provide information and customer service to patients and visitors.
- Maintain and update departmental records and files.
- Gather data and prepare regular and recurring reports.
- Handle staffing, scheduling, and payroll responsibilities when assigned to a department.
- Schedule meetings, create agendas, take minutes, and distribute information to attendees when assigned.
- Complete secretarial tasks including transcription, invoice processing, travel arrangements, and correspondence preparation.
- Compile and maintain financial and budget data when assigned.
- Maintain departmental schedules and payroll daily while following staffing and scheduling policies.
- Communicate with units to determine staffing needs at the beginning of each shift.
- Use critical thinking and staffing data to determine staff placement.
- Troubleshoot staffing needs and contact additional staff on short notice.
- Requisition office supplies and small equipment repair and maintenance services, and ensure adequate supplies for office operations.
- Operate office equipment including personal computers, calculators, fax machines, and photocopiers.
- Develop and maintain spreadsheets and databases to enter, maintain, and retrieve data, track statistics, monitor activities, and produce reports.
- Maintain departmental or management calendars and schedule or reschedule appointments.
- Receive, direct, or escort patients and visitors; place, receive, and direct phone calls; take and transmit messages; and provide or route information to callers.
- Perform department-specific functions such as processing patient charges, preparing and distributing worksheets, entering operational data, processing payroll transactions, transcribing patient test results, and coordinating educational functions.
- An Associate’s degree is preferred.
- Healthcare office experience is preferred.
Bronson Methodist Hospital is a nonprofit health system serving southwest Michigan. The system provides hospital, primary, specialty, emergency, outpatient, rehabilitation, and community health services through regional care locations. It serves patients, families, clinicians, referring providers, and communities throughout southwest Michigan. Its operating model centers on coordinated hospitals and practices supported by clinical programs, technology, facilities, supply chain, and administration. Teams work across nursing, physicians, allied health, rehabilitation, technology, facilities, administration, and patient access. Work depends on coordination among clinical, operational, technical, and support teams across its care settings and communities.
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