Accounts Payable Specialist

Description

The Accounts Payable Specialist is responsible for entering and coding all vendor invoices, processing check requests, weekly A/P payments, reconciling vendor statements and preparing 1099s. Manages petty cash, ensures compliance with OIG and communicates with vendors and departmental leaders. Supports finance team with audits, Medicare cost reports and special projects.

Accounts Payable Processing

• Enters vendor invoices for approval and ensures proper GL coding
• Downloads vendor invoices from websites
• Processes weekly vendor payments and records automated payments in general ledger
• Prints weekly patient refunds
• Reconciles vendor statements and communicates with vendors to resolve invoicing discrepancies
• Prepares annual 1099s
• Other duties as assigned

Other Responsibilities

• Collaborates with other members of the finance team, as well as other departments, to ensure coordination for projects and organizational initiatives.
• Proactively solves problems and seeks innovative solutions to improve efficiency and accuracy of processes
• Brings issues/concerns to the attention of department management.
• Utilizes resources effectively and efficiently. Demonstrates responsible financial stewardship. Manages own time effectively and prioritizes work to achieve maximum results.

* While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.

Requirements

Education & Licensure: 

• Associate’s degree or higher in accounting preferred;
• High School diploma or equivalent required

Experience:

• Minimum 2 years’ relevant experience required
• Experience in Sage Intacct, Ottimate, or Envi preferred

Knowledge, Skills & Abilities: 

• Attention to detail
• Intermediate level skills in Excel formulas and pivot tables
• Excellent critical thinking, reasoning and problem-solving skills
• Excellent communication skills, both oral and written

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing, bending, and reaching
• Must be able to lift up to 20 pounds at times. 

St. Croix Health has been a healing force in the St. Croix Valley for over 103 years. We are a purpose-driven organization with a dedicated team committed to serving our patients and communities throughout the St. Croix Valley. This commitment is rooted in our mission, vision and values. 

Mission: To deliver care driven by excellence, guided by heart, and grounded in community.

Vision: To be a trusted partner in providing healthcare that is personal and accessible to all, by adapting to meet the needs of our communities, and support lifelong well-being.

Values: Integrity. Respect. Compassion. Collaboration

Here at St. Croix Health, we offer our employees with a robust benefits package that includes:

• Health, vision and dental insurance
• 403b retirement program with employer match
• Paid time off
• Short-term disability, long-term disability and life insurance options
• Education reimbursement
• Employee assistance program (EAP)
• Wellbeing incentive program
• Free parking

St. Croix Health is a not-for-profit healthcare system located in St. Croix Falls, WI dedicated to helping people live healthier, happier, and longer lives. St. Croix Health offers the services of 80+ providers and 20 specialties with five community clinics in Minnesota and Wisconsin all supported by a critical access hospital on the main campus in St. Croix Falls, just an hour northeast of Minneapolis/St. Paul. Nestled in the bluffs of the St. Croix River Valley, St. Croix Falls is the ideal place to work, live and play.