Associate – Workplace Strategist

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

This position is part of the Facilities Management and Workplace Services (FM&WS) organization and is responsible for building relationships/partnerships with key stakeholders and customer groups housed within Indianapolis based facilities.  The Workplace Strategist will serve as one of the primary contacts or tenant representatives for building occupants and will balance the needs of the occupants with the strategic and tactical plans of FM&WS.  The Workplace Strategist will represent the voice of the customer in local and corporate-wide projects, including major capital projects.

Key Objectives/Deliverables:

• Establish links with customers and key stakeholder counterparts.
• Serve as liaison to the building occupants and act as a conduit into the Facility Management & Workplace Services organization. 
• Translate business issues, strategic objectives, and end-user requirements into effective facility/work environment responses.
• Understand customers’ mission, vision, and business drivers to influence asset reinvestment strategies.
• Establish and maintain on-going communication with Workplace Strategy, Facility Management, Global Real Estate, Administrative, Discovery, Development, Manufacturing, and Global Facilities Delivery (GFD).
• Establish and maintain key relationships with corporate support groups including Health, Safety and Environmental (HSE), Fire, Safety and Security.

Occupancy Management:

• Organize customer information on headcount projections, organizational structure, and workplace requirements.  Use created summaries to communicate needs with Facilities and customer component leadership.
• Ensure occupancy management database is updated for reporting and space allocations.
• Gather and analyze work environment related data and translate that information into 0–3-year occupancy strategy to support the Strategic Master Planning Process.
• Drive workplace occupancy rates and follow Lilly’s standard design and utilization standards.
• Adhere to the Enclosed Office process and ensure exemptions are in place.

Project Management:

• Establish plans and prioritize capital projects according to business objectives.
• Establish scope and project profiles as necessary.
• Facilitate coordination of major project capital planning – provide input during design process to ensure adherence to corporate standards with regards to workstations, offices, labs, meeting space, amenities, as well as direct occupancy facilities via leveraged resources.
• Serve as representative of facilities “owned and operated” by the FM&WS CBRE partnership. Engage and leverage appropriate project implementation resources whether internal or external.

Manage relationships with leveraged resources:

• Lead interactions with FM partners on capital and expense projects within FM&WS facilities. Provide input on the selection of contract A/E firms utilized to provide options/solutions for various facility planning needs.
• Review and approve capital and expense plans.  Monitor on a monthly basis.
• Ensure funding and appropriate contractual information is provided to contract resources for work performed for FM&WS.
• Provide Fiori invoice and Ariba PO approvals & Lilly PM oversight on FM&WS Capital Projects.  Provide Lilly PM responsibilities on customer funded capital projects led by FM&WS contract partners.
• Oversee contract designers on workload prioritization.  Mentor on Lilly FM&WS standards, specifications, business processes and guidelines.
• Direct and provide oversite for customer relocation projects.

Communications:

• Serve as information resource regarding various facilities and infrastructure activities that occur at Indianapolis campuses during site redevelopment.
• Communicate to site/component leadership as well as general site population regarding pertinent project information that may impact daily activities.
• Participate in FM&WS site strategic master planning processes.
• Network with Corporate counterparts to maintain appropriate focus on workplace/facility needs and issues as they relate to customer groups.
• Provide FM&WS communications content and data analysis support for Lilly executives.

Basic Qualifications:

• Bachelor’s degree in Interior Design, Architecture, Engineering, Science, Business, or other technical discipline required.

Other Qualifications

• Experience in facility/occupancy planning preferred; relevant work experience will be considered.   
• Must possess strong interpersonal skills, be relentless in the drive for results and be willing to advocate positions with limited support.
• Ability to work either independently or with groups with minimal direction.
• Experience in multi-project and multi-customer environments is highly valued.
• Demonstrated ability to effectively communicate with senior leadership (ability to create and present reports, set up and facilitate meetings, etc.)
• Excellent analytical skills and demonstrated ability to analyze data and summarize results.
• Demonstrated proficiency Microsoft Office products.
• Demonstrated ability to build collaborative relationships between internal and external functional groups with competing and changing priorities and with limited direct authority.
• Experience in a workplace strategy/occupancy planning role.
• Must be able to speak, read and write English to a level to communicate technical and business information effectively.

Additional Information:

• Shift:  Monday – Friday, normal business hours.
• This position will be classified as a Lilly@Work Flexible role and may not have a dedicated office or cubicle.  Candidate must be comfortable working in this type of flexible environment. 
• Some travel may be required for training, seminars, conferences and visiting other Lilly sites for conducting business.
• This position is not permanent.  It is for a fixed duration of two years extended annually up to four years and employed directly by Eli Lilly.  It includes a competitive benefits package.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women’s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location.  The anticipated wage for this position is

Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

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