Administrative Associate

Join Our Campus Community! 

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! 

Why Choose Us? 

At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include: 

• Generous Retirement Contributions: The State contributes 15.19% of your gross salary, and you contribute 3.93%, totaling 19.12% toward your retirement plan. 
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. 
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. 
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. 
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. 

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. 

JOB TITLE:  

Administrative Associate

JOB PURPOSE:   

Under minimal supervision, support the management of operational, financial, personnel, and planning activities for the Dean’s Office. This role requires significant independent judgment, creativity, and strong management and interpersonal skills. Independently manage and coordinate complex administrative tasks that significantly influence both internal and external operations of the Dean’s Office and the College of Agriculture, Life Sciences, and Natural Resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Independently oversee and perform complex administrative tasks that substantially impact both internal and external operations of the Dean’s Office. Provides complex administrative support for the Dean, and Director of External Relations, and other staff in the Dean’s Office.
  • Manage all aspects of administrative support for the Dean’s Office team.
  • Coordinate the Dean’s complex calendar.
  • Organize travel arrangements for the Dean and Director of External Relations, including in-state, out-of-state, and international travel.
  • Schedule department faculty candidate meetings with the Dean and Associate Deans – coordinating several calendars.
  • Manage key database for the Agriculture building, providing room and building access to employees and students.
  • Manage email list serves for the college.
  • Manage communication out of the Dean’s Office which includes newsletters, and new employee introductions to the college via email.
  • Serves as a main contact for the Dean’s Office with other University departments, external individuals, and groups.
  • Manage service requests, requests for estimates, and property disposal requests with UW Operations.
• Provide project leadership and/or support for several internal and external events, including event logistics, create all marketing and publicity, budget planning, and day of event logistics. Main point of contact for all events. Create follow-up assessment of events and meetings.
• Oversee and process Dean’s Office financial operations.
  • Monitor and submit expense reports for all Dean’s Office team members.
  • Submit reimbursements for Dean’s Office team.
  • Submit and manage the contract process for the Dean’s Office.
  • Process Honorariums.
  • Process IDT’s, Form 100’s and 300’s.
  • Monitor and make recommendations regarding sponsorships.
• Manage gift reports and other processes from the UW Foundation
  • Disperse gift reports to the departments.
  • Create thank you letters from the Dean’s Office, arranging for personal comments from the Dean, as appropriate. Distribute thank you letters.
  • Manage the collection of fund information for reports prepared by the Foundation. Examples include the endowment report, and the Y-Cross Scholarship report.
• Dean’s Office liaison with department office associates on a variety of processes. Organize and schedule administrative staff meetings. Update  office associate college onboarding guide, college/department directories, etc.
• Conduct research and address complex inquiries at the request of the Dean. Prepare presentations and reports at the request of the Dean.

SUPPLEMENTAL FUNCTIONS:

• Serve on University or external committees representing supervisor or program, as directed.
• Maintain confidentiality.

COMPETENCIES:

• Attention to Detail
• Consistency
• Independence
• Judgment
• Service Orientation 
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:  

Education:  Bachelor’s degree or the equivalent of education and experience.

Experience: 2 years progressively responsible work-related experience

Required licensure, certification, registration or other requirements: 

Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP. 

DESIRED QUALIFICATIONS:   

• Event planning experience
• Knowledge of WyoCloud (Oracle) systems
• Microsoft office skills
• Scheduling experience

REQUIRED APPLICATION MATERIALS:

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application: 

1. Cover letter 
2. Resume or C.V. 
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). 

This position will remain open until filled. Complete applications received by 9/9/2026 will receive full consideration.

WORK LOCATION: 

On-Campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.  

WORK AUTHORIZATION REQUIREMENTS: 

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. 

HIRING STATEMENT/EEO:   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].  

ABOUT LARAMIE: 

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn  more about Laramie by visiting the About Laramie website. 

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/

Posted Salary Range: $46,800