Marketing Proposal Coordinator

Job Description

We are currently seeking a highly motivated Proposal Coordinator to join the firm’s award-winning marketing team in our Richmond, Virginia headquarters. To be successful in this role, you should have five or more years of marketing experience in a proposal role and a Bachelor’s degree in Marketing Communications or a related field.  This position requires strong organizational skills and the ability to manage multiple tasks and projects independently.  

Essential Duties and Responsibilities: 

• Lead and coordinate the development of proposals, statements of qualifications (SOQ), and pre-qualification submissions in compliance with RFP/RFQ requirements, including page layout and design, preparing and tracking schedule, preparing outline, theme development, writing non-technical portions, proofreading and formatting technical portions, managing the entire submittal from beginning to submission, and preparing interview materials  

• Work with internal project managers, technical staff, and marketing staff across the firm to gather content for proposals and marketing initiatives 

• Coordinate with subconsultants and specialized consultants  

• Create, update, and maintain marketing collateral materials and content libraries, including but not limited to personnel resumes, project profiles, brochures, project sheets, graphics, and non-technical supporting narratives  

• Write, proofread, and edit marketing collateral, presentations, award submissions, and other documents  

• Work with others in the marketing plan implementation to develop and implement group-level marketing plans  

• Other related marketing duties, as needed  

Skills/Requirements: 

• Bachelor's degree in Marketing, Communications, or related field 

• Minimum five years of experience, ideally in an AEC, GIS, or other technology consulting firm 

• Ability to coordinate multiple, simultaneous proposals/projects 

• Strong project management skills 

• Strong team skills, yet able to work independently 

• Strong Microsoft Word skills 

• Ability to think creatively 

• Exceptional writing and editing skills 

• A positive attitude 

• Canva experience is a plus 

Qualifications