INACTIVE
Full-Time
Office Service Representative 2
Posted on 6/1/2026
Deadline 6/1/27
Canon Business Process Services
No salary listed
Bellevue, WA, USA
In Person
Category
 Administrative & Executive Assistance (1) |
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Requirements
- High school Diploma or equivalent
- 2-5 years’ experience working in a mailroom or professional office environment
- Knowledge of metering, weighting, logging and other shipping procedures
- Ability to perform routine and some complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
- Excellent customer service, professional attitude and appearance
- Ability to work overtime and meet deadlines
Responsibilities
- Attend to customer service by ensuring total customer satisfaction through understanding customer expectations, proactive problem identification and resolution, and building relationships
- Receive, sort, and deliver all incoming mail and packages according to assigned floors and within established time frames; wrap, seal, weigh, affix postage and dispatch all outgoing mail and packages in accordance with postal regulations
- Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
- Package and process outgoing overnight items such as Federal Express, United Parcel Service, etc., to meet client and vendor deadlines; log and deliver incoming overnight packages within established time frames
- Log outgoing and incoming items as required and review for accuracy/completeness
- Organize and distribute supplies to client employees as detailed in job requests; verify and log orders upon delivery; monitor inventory of copy supplies, stock paper and toner and keep supply area neat
- Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
- Estimate runtime on small to medium photocopy jobs; check copies for quality and accuracy; produce bound copies of work when requested; deliver and pick up copy jobs
- Provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
- Operate facsimile machines; send and receive facsimiles; keep complete and accurate logs of incoming and outgoing facsimiles; input facsimile data into computer for client charge back; generate activity reports and confirmation reports; call recipient to confirm receipt as necessary
- Prepare monthly production and volume reports to measure productivity and prepare billing charges
- Perform other administrative duties from inserting, copying and photocopying to faxing as needed
- May perform additional functions at the direction of the Site Manager such as setting up and maintaining client’s kitchen areas and conference rooms, ordering food and making coffee; providing reception work; moving boxes, supplies or furniture; replacing light bulbs; document scanning; preparing outgoing items for shipping; learning new features of copying machines, faxes, scanning, shipping equipment;
- Additional duties as assigned
Desired Qualifications
- Proficiency in computer skills preferred
INACTIVE