Proposal Manager

Summary

Proposal Manager

All Native Shared Services, a division of Ho-Chunk, Inc.Location: Fairfax, VAJob Type: Full-time | Monday to Friday, 9:00 a.m. – 5:00 p.m. (Evenings & weekends as required by business needs)

About Ho-Chunk, Inc. & All Native Shared Services

Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Our mission is to provide long-term economic development for the Winnebago Tribe and job opportunities for Tribal members.

All Native Shared Services is a company within All Native Group, a network of small businesses that support the critical missions of various U.S. Government customers. Our capabilities include telecommunications, health, logistics, specialized training, professional services, and IT solutions. Since earning our first federal contract in 2004, we have continued to grow and diversify our services while maintaining a strong commitment to excellence. As a tribally owned organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company.

Our work is guided by our core NATIVE values:

• Native American Owned & Proud – Serving the Winnebago Tribe of Nebraska.
• Accountable – To always do what’s right.
• Team-Focused – For inclusive progress.
• Innovative – In creating solutions.
• Visionary – In our purpose and direction.
• Excellence – Through learning and performance.

Position Summary

The Proposal Manager leads the development, coordination, and delivery of large, complex, and high-value federal proposals ranging from $20 million to over $100 million. This role manages proposal efforts from kickoff through submission, ensuring compliance, accuracy, and compelling content aligned with customer requirements and evaluation criteria. The Senior Proposal Manager partners closely with business development, capture, pricing, and contracts teams while implementing industry best practices and mentoring junior members of the proposal organization.

Key Responsibilities

• Lead multi-volume proposal efforts (e.g., RFPs, RFIs, BPAs, Task Orders, IDIQs, GWAC/IDVs), including Technical, Management, Cost, and Past Performance volumes for opportunities exceeding $20 million.
• Interpret and analyze RFP Sections L, M, and C to develop compliant and responsive proposal strategies.
• Manage the full proposal lifecycle, including scheduling, resource assignments, kickoff meetings, standups, color team reviews, and final production.
• Establish and maintain a centralized proposal portal (e.g., SharePoint or MS Teams) for collaboration, task tracking, and document control.
• Develop and maintain detailed compliance matrices, including the use of tools such as Visible Thread.
• Coordinate with pricing and contracts teams to ensure alignment between the Cost/Price Volume and the technical and management approaches.
• Implement proposal management best practices (e.g., Shipley, Association of Proposal Management Professionals (APMP)) and tailor methodologies to customer-specific requirements.
• Plan and facilitate review cycles, including color team review coordination, reviewer training, adjudication of comments, and recovery planning.
• Lead post-submission activities such as after-action reviews and lessons learned sessions to support continuous improvement.
• Mentor proposal coordinators, proposal writers, and junior proposal managers.
• Respond to data calls and ensure consistency of messaging across proposal volumes.
• Support the development of proposal graphics and visual storytelling elements.
• Support proposal operations training and ensure adherence to company style guides and branding.
• Maintain proposal content libraries and reusable assets to improve response efficiency.
• Perform additional proposal management duties as assigned by the Senior Director of Proposals.

Qualifications & Experience

Required

• Bachelor’s degree in Business, Communications, English, or related field, or equivalent experience.
• Five years of federal proposal management experience, including work on complex, multi-agency proposals.
• Proven experience leading winning federal proposals.
• Strong understanding of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and contracting models including Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), Time and Materials (T&M), Indefinite Delivery/Indefinite Quantity (IDIQ), and Blanket Purchase Agreements (BPAs).
• Experience leading and winning proposals for OCONUS work, including Base Operations Support Services (BOSS) and Foreign Military Sales (FMS).
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and collaboration platforms such as SharePoint and MS Teams.
• Excellent verbal, written, interpersonal, and organizational skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Preferred

• Shipley or Association of Proposal Management Professionals (APMP) training or certification.
• Familiarity with Salesforce and GovWin.

Security Clearance

None required for this position.

Work Environment & Physical Requirements

• Professional office environment with regular use of standard office equipment including computers, phones, printers, and photocopiers.
• Ability to remain in a stationary position for approximately 75% of the workday.
• Occasional movement throughout the office to access files, equipment, and materials.
• Frequent use of a computer and office productivity tools.
• Regular communication requiring speaking, listening, and conveying instructions.
• Ability to lift up to 25 pounds.
• Ability to work indoors approximately 90% of the time.

Schedule & Travel

• Full-time position, Monday through Friday, 9:00 a.m. – 5:00 p.m.
• Evening and weekend work required as needed based on proposal deadlines.
• Occasional travel is expected.

Drug-Free Workplace

All Native Group is a drug-free workplace. All new hires must successfully complete a pre-employment drug screening. Employees may be subject to random drug screenings during their employment.

Why Join This Team?

• A mission-driven culture dedicated to economic advancement and community impact
• Guided by strong NATIVE values and tribal-owned purpose
• Career stability and opportunities across diverse industries
• A collaborative work environment that encourages innovation and professional growth

Our Commitment to Diversity

All Native Group is an equal opportunity employer. All applicants will receive consideration without regard to age, sex, race, national origin, religion, marital status, physical disability, sexual orientation, gender identity, or protected veteran status. Preference may be extended to persons of Indian descent in accordance with applicable laws.

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