Program Manager

The Program Manager provides comprehensive administrative and academic support to the Department of Physician Assistant Sciences at Meharry Medical College. Serving as a strategic partner, the Program Manager ensures the effective coordination of curriculum delivery, admissions processes, student progression, and compliance with accreditation and institutional standards. This role plays a critical part in translating the program’s vision into effective day-to-day operations, contributing significantly to the overall success and quality of the program.

Essential Functions:

•  Supervises the administrative aspects of assessments including, but not limited to:
• Managing all administrative aspects of assessments including: question banking, exam assembly, faculty exam review, student exam review and proctoring 
• Collaborate with faculty to maintain an accurate and up-to-date curriculum map 
• Coordinate with faculty to support the ongoing analysis of student performance and performance predictors 
• Collaborates with the Student Progress and Promotion Committee 
•  Assist with proctoring student examinations and remediation 
• Serve as recording secretary for assigned committee meeting:
• Ensure all participants have a meeting agenda
• Reminds attendees of meeting schedules 
• Attend meetings 
• Take, transcribe, and distribute minutes   
• Admissions Support
• Works closely with the Admissions Director on tasks including, but not limited to: 
• The development and implementation of marketing and recruitment strategies 
• Responding to inquiries about application and enrollment processes 
• Accurately communicate admissions requirements to prospective students 
• Working with the Admissions Director to coordinate the admissions calendar, applicant tours, and admissions events 
• Updating CASPA as directed
• Track and manage incoming application materials 
• Manage online inquires from prospective applicants     
• Program Operations
• Supervises and coordinates the day-to-day administrative operations of the Physician Assistant Sciences Program on tasks including, but not limited to:
• Serves as the central liaison among faculty, students, and institutional offices 
• Responds to request for information from faculty, staff, students, external agencies, and community partners 
• Ensures effective communication and collaboration within the department and with other institutional stakeholders
• Plans, manages, and coordinates program events, including admissions, interviews, orientation, white coat, and advisory board meetings.  
• Develops and executes an onboarding process 
• Develops procedural training for faculty and staff     
• Accreditation 
• Assist with the program’s preparation of self-study reports and site visits as directed by the Program Director     
• Performs other related duties as assigned.               

Knowledge, Skills and Abilities:

•    Excellent organizational skills and the ability to handle multiple tasks with deadlines 
•    Excellent interpersonal skills and an ability to work both independently and as a team member
•    Excellent written and oral skills 
•    Proficiency in Microsoft word, PowerPoint, Excel, SharePoint, and Outlook 

Education and Experience:

•    Bachelor’s degree required 
•    Master’s degree preferred 

Environmental Conditions and Physical Demands

•    Usual office environment.
•    Manual dexterity
•    Visual and auditory acuity
•    Able to sit, stand or walk for extended periods of time