Event Coordinator

POSITION:                     Event Coordinator

DEPARTMENT:            Event Services

REPORTS TO:               Director of Event Services

FLSA STATUS:              Full-Time, Non-Exempt

VENUE:                           The Oncenter

COMPENSATION:     $21.50/hour

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venue stadiums, arenas, convention centers, and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be a part of the team that is transforming live entertainment? Join us to make legends happen!

THE ROLE

As an Event Coordinator at The Oncenter, you will provide professional client services support in the planning, organization, and management of events within the facility.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist Event Managers with on-site events.

• Handle event services in regard to electrical, IT, shipping & receiving, and utility needs for events.

• Ensure successful event coordination activities by monitoring events, maintaining close contact with clients and staff to ensure successful service levels are achieved.

• Meet with client groups to plan and organize assigned meetings and/or events.

• Guide clients in preparation of events by interpreting and explaining contract provisions and policies.

• Keep clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.

• Prepare cost estimate and monitor final billing.

• Provide clear, concise, and timely communication of detailed requirements to operational departments.

• Maintain event related reports, information, and files.

• Attend appropriate planning, organization, and other event and facility meetings.

• Work extended and/or irregular hours including nights, weekends & holidays.

• Serve as manager on duty as required.

• Perform related duties as required and assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

• Associates Degree from a two or four-year college or university.

• One+ years of experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade/consumer shows, athletic events, concerts, sales meetings, food & beverage functions, etc.

• Working knowledge of the principles of facility management, services, and equipment for a similar facility.

SKILLS AND ABILITIES

• Strong mathematical skills.

• Excellent organizational, planning, and interpersonal skills

• Good written and verbal skills.

• Ability to prioritize multiple projects.

• Supervisory experience required.

• Remain flexible and adjust to situations as they occur.

• Demonstrate problem-solving and communication skills.

PHYSICAL DEMANDS

• Must be able to walk/stand/sit for long periods of time.

• You may be required to work both indoors and outdoors as required by the function.

• Must have the physical ability to maneuver around facility(ies), at times, walking and/or standing up to 8-10 hours daily.

• This position may be exposed to adverse conditions such as loud noises, pyrotechnics, etc.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, protected veteran status, or any other characteristic protected by federal, state, or local law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. Legends & ASM Global is a VEVRAA Federal Contractor, encouraging Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply.