ORGANIZATION SUMMARY:
World Relief is a global Christian humanitarian organization that is fighting for change that lasts, right here in the U.S. and across the globe. We bring sustainable solutions to the world’s greatest problems – disasters, extreme poverty, violence, oppression, and mass displacement. The organization is approximately 75 years old and has worked in over 100 countries around the world since its founding.
In the United States, we come alongside local churches, community organizations and hundreds of individual volunteers to support newly arriving refugee and other immigrant families. Today, we are proud to partner with over 6,000 local churches, and 95,000 volunteers globally to bring hope, healing and transformation to the most vulnerable.
POSITION SUMMARY:
Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?
If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.
World Relief seeks an Executive Assistant for WR Chicagoland to work alongside the Executive Director to support strategy, communication and overall logistical needs. This includes managing the calendar, liaising between teams, preparing organizational updates, and planning staff meetings and other events. The Executive Assistant also assists the leadership team with project management and some scheduling needs.
Role & Responsibilities
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Serve as a bridge of communication between Executive Director, leadership team, management team, and internal advisory team
- Provide strategic planning, project management and logistical support to Executive Director
- Complete a broad array of administrative tasks for the Executive Director including calendar management, expense reports and tracking, and space scheduling
- Assist with scheduling multi-participant meetings for members of the leadership team
- Work with Executive Director to develop strategy and facilitate flow of communication among leadership & management teams, including the proactive upkeep of Teams resources pages. This will include:
- Gathering information and writing regular updates
- Drafting communication with and on behalf of Executive Director
- Ensuring feedback mechanisms and follow-up processes are visible to all leaders
- Provide support for leadership, management and staff meetings including coordinating agendas, taking notes, distributing action items & supporting follow-up. When necessary, book space and arrange logistics including tech needs and food
- Project manage the implementation of quarterly Objectives and Key Results (OKRs)
- Prepare slides and presentations for staff meeting, management meetings, and external presentations
- Draft updates for all Chicagoland staff through the internal newsletter and Teams site, and assist with strategy & content development for the Executive Director LinkedIn account
- Conduct research and gather information on upcoming matters of discussion, including matters of a sensitive or confidential nature
- Perform other administrative tasks as assigned
Knowledge, Skills, & Abilities
- Strong strategic communication skills, both written and spoken. This includes proficiency in spelling, grammar and punctuation, and an ability to take a large quantity of information and summarize it succinctly
- Strong organizational skills, detail orientation and time management skills that allow for prioritization of multiple tasks
- Ability to coordinate logistics for multiple people and projects
- Ability to anticipate needs and act on this
- Good strategic thinking skills and problem solving orientation; ability to actively seek opportunities and propose solutions
- Comfort taking initiative within established organizational parameters
- Proven ability to handle information confidentially and with discretion
- Good presentation-building and tech skills and a willingness to learn new platforms and tools
- Previous experience supporting business or non-profit executives strongly preferred
Requirements
- Mature and personal Christian faith
- Committed to the mission, vision, and values of World Relief
- Desire to serve and empower the Church to impact vulnerable communities
- Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document
- Bachelors degree
- Proficient in Microsoft Office (Outlook, Powerpoint, Excel, Word) and Microsoft Teams
- 2-5 years of previous administrative experience
- Strong written and spoken communication skills; strategic thinking skills and problem solving orientation; strong initiative and ability to anticipate needs
World Relief offers a competitive benefits package (25 hours + per week):
- Medical, Dental, Vision
- Offer 16 company Paid Holidays + 4 additional Personal days per year!
- Paid Sick and Vacation Time
- Paid Parental Leave (12 weeks for qualified employees)
- FSAs: Medical & Dependent Care, & Commuter Funding
- Supplemental Life Insurance (employee, spouse, and children)
- Critical Illness, Hospital Indemnity, and Accident insurance policies
- Legal Shield Insurance
World Relief pays 100% for eligible employees:
- Group Term Life (employee, spouse, and children)
- Long Term & Short-term Disability
- Accidental Death and Dismemberment (AD&D)
- Long Distance Travel Insurance
- Employee Assistance Program (EAP)
World Relief - Retirement:
- 401K & Roth
- WR matches up to 4%, then an additional quarter percent up to 10%
- Eligibility: Full Time (40 hours per week) is eligible after 3 months of employment. Part time is eligible after 1000 hours in a year.
World Relief Discounts (Immediately Eligible):
- Verizon
- Pet Insurance through Nationwide
- Home and Auto insurance through Liberty Mutual
- Working Advantage Discount Program
- Active & Fit Gym Membership
World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
·While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations
·The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds.
·Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information.
·The employee frequently is required to sit, reach with hands and arms, talk and hear.
WORK ENVIRONMENT:
·General office setting. World Relief also offers hybrid and remote schedules for limited positions.
·Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in virtual meetings may be required.
·Year-end archiving activities involve repeated lifting and bending.
·Physical, emotional and intellectual demands
·Equipment used: Employee computer (desktop or laptop), printer, and copier.
·All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.
We are proud to be an EEO/AA employer M/F/D/V.
For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.
Legal Background in the United States
World Relief is both an equal opportunity employer and a faith-based religious organization. World Relief strictly prohibits and does not tolerate unlawful discrimination against employees on the basis of person’s race, color, sex, national origin, age, disability, genetic information, or any other characteristic protected under applicable federal, state, or local law, which does not conflict with the protections afforded World Relief as a faith-based employer.
In addition, physical or mental limitations will not be a factor in the application of World Relief’s employment policies or employee practices, except for those situations in which occupational requirement make consideration of such factors necessary.
Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a) World Relief has the right to, and does, hire only candidates who agree with World Relief’s Statement of Faith.
