National Events Coordinator

Responsibilities

• Assist in the planning and logistics of webinars, including scheduling, speaker coordination, and technology setup.
• Prepare promotional materials and manage attendee registrations.
• Collect feedback and analyze participation data post-event.
• Support the planning and execution of national summits, including venue selection, catering, and audiovisual needs.
• Coordinate with vendors, sponsors, and speakers to ensure all aspects of the event run smoothly.
• Assist in creating event timelines and budgets.
• Manage inventory and ordering of event merchandise, ensuring timely delivery and quality control.
• Collaborate with suppliers and manage budgets for merchandise-related expenses.
• Coordinate distribution of merchandise at events and to attendees.
• Assist in organizing partner conferences, including logistics, registrations, and communications with partners.
• Help create agendas, coordinate speakers, and ensure all materials are prepared in advance.
• Collect and analyze feedback to improve future events.
• Maintain event databases and documentation to ensure accurate records.
• Participate in team meetings and contribute ideas for enhancing event experiences.

Qualifications

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
• Proven experience in event coordination or administration.
• Experience with virtual event platforms.
• Knowledge of budgeting and financial management for events.
• Ability to work independently and as part of a team.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and familiarity with event management software.
• Flexibility to work evenings or weekends and travel as needed for events.

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.