Full-Time
Practice Manager
Posted on 4/18/2024
Community-based veterinary practice group in Canada
Junior
Ottawa, ON, Canada
- Minimum of two years of experience providing onsite leadership and oversight of a veterinary or medical health care team
- Education and training in business administration preferred
- In-depth understanding of Human Resources and proven experience leading and innovating practices preferred
- Experience developing strategic and multi-year business plans, resource forecasts, and in managing operational budgets
- Experience with coaching, conflict resolution, and performance management
- Proven ability to build and nurture relationships at all levels
- Exemplary oral and written communication skills
- Provide onsite leadership and oversight of the veterinary health care team in order to maximize overall business performance of the hospital
- Lead the continuous improvement of the quality of customer service and medical care
- Ensure smooth communication throughout a client’s visit
- Oversee that all client communication such as welcome letters, sympathy cards, and newsletters are sent in accordance with Hospital protocols & approved timelines
- Implement team scripting, in-Hospital marketing, and social media content to help capture new clients, bond current clients, increase referrals, and generate community goodwill
- Meet client needs for timely veterinary care
- Ensure team has sufficient and appropriate resources to deliver exceptional patient care
- Understand and help manage the financial drivers of the hospital
- Work with Regional Manager and Medical Director to review a specific operating budget and hospital business plan
- Work with Regional Manager and Medical Director to prioritize equipment and facility needs
- Assist with sourcing and purchasing as needed
- Prepare financial, bookkeeping, and accounting reports
- Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
- Follow and adhere to the monthly schedule authorization and predict staffing needs
- Act as a positive role model, using a collaborative approach and assuming positive intent
- Collaborate with Regional Manager and Medical Director to recruit, mentor and retain a team with an emphasis on accountability, high morale, collegiality, effective teamwork and high moral standards
- Monitor and discuss the Key Performance Indicators for hospital and team member performance with Regional Manager and Medical Director and implement an action plan where necessary
- Meet expectations and timelines determined by Regional Manager in relation to hospital initiatives
- Review feedback with Regional Manager from data management and reporting platforms
- Implement actionable strategies to elevate patient care and capture revenue in areas such as bonding rates, reminders and forward booking
- Ensure that fee schedules are current, revenue category budgets are achieved, and shorts are investigated
- Consistently use the resources available (Vet Success, PIMS, ALLYDVM etc.) to analyze and make effective actionable decisions that impact operations including, but not limited to, asset purchases, new hires, rate changes, and conflict resolution
- Work with Home Office to ensure that all voluntary and mandatory controls, standards, requirements, rules & regulations are followed & any training needed is conducted
- Ensure the hospital team is able to succeed in their duties by providing coaching, development, training, mentorship and education as required
- Assist with clerical and reception duties, client and in-patient intake and discharge duties, schedules, appointments, answers questions, and maintains front office and exam room flow
P3 Veterinary Partners, a Canada-wide veterinary practice group, offers a unique work environment by blending the resources of a large organization with the independence of a local practice. This allows for robust support structures that enhance the quality of care without compromising the individuality of each facility. Emphasizing a harmonious connection between pets, people, and practice, they foster an inclusive and collaborative culture, making it an appealing place for veterinary professionals who are passionate about high standards of animal healthcare.
Company Stage
Private
Total Funding
N/A
Headquarters
Oakville, Canada
Founded
2015