Accounts Payable Manager

Salary Range: 90700 to 120000 (Currency: USD) (Pay period: per-year-salary)

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Leadership & Supervision
• Supervise and mentor AP Specialists, provide coaching, training, and development opportunities.
• Assess team strengths and delegate responsibilities to balance workload effectively.
• Conduct regular one-on-one meetings and performance reviews.
• Provide escalation support for complex or sensitive vendor/staff issues.
 
• Accounts Payable Oversight
• Oversee timely processing of invoices and vendor payments, ensuring accuracy, proper coding, and policy compliance.
• Review AP entries and reconciliations for completeness and adherence to GAAP and organizational policies.
• Monitor AP aging and general ledger accounts; resolve discrepancies proactively.
• Ensure compliance with internal approval processes and financial controls.
• Maintain vendor files and records in accordance with audit and compliance requirements.
 
• Process Improvement & Compliance
• Lead development and refinement of AP policies, procedures, and internal controls.
• Partner with Finance leadership to streamline workflows and introduce automation where appropriate.
• Ensure audit readiness by maintaining proper documentation and reconciliations.
• Support regulatory and tax compliance (e.g., annual 1099 filings) for AP-related activities.
• Collaborate cross-departmentally to improve vendor onboarding, communication, and payment processes.
 
• Collaboration & Communication
• Serve as primary AP liaison with other Finance functions, departments, and vendors.
• Provide guidance to staff and managers on AP-related policies and procedures.
• Communicate clearly and promptly regarding payment status, issues, and resolutions.

ADDITIONAL RESPONSIBILITIES

• Provide support and communication for organizational staff and departments, and for external partners/vendors about policies, updates, transaction activities and general inquiries.  
• Maintain filing system for financial documents and records.
• Assist with periodic ad hoc reporting.
• Organize and manage annual 1099/1096 tax filings.  
• Other duties as assigned.

SKILLS AND QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
• High skills in Microsoft Excel
• Minimum 7 years of progressive AP or Finance experience, with at least 3 years in a supervisory/managerial role.
• Strong knowledge of GAAP and AP best practices.
• Experience with accounting systems (FundEZ, QuickBooks, or equivalent) and AP automation tools.
• Demonstrated ability to lead and develop staff.
• Strong analytical skills with experience reconciling GL accounts and resolving discrepancies.
• Excellent organizational skills: ability to prioritize and meet deadlines in a fast-paced environment.
• Strong interpersonal and communication skills with a collaborative approach.
• Commitment to integrity, accountability, and continuous improvement.