Sr. Administrative Assistant

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Description:

We're seeking an Administrative Specialist to provide advanced analytical and specialized administrative support to the office of the Head of Technology in interactions with senior executives and regulators. Maintain the highest standards of confidentiality and discretion when handling sensitive matters.

Perform more complex administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy in support of an Executive.

Requires excellent organizational and interpersonal skills as well as problem solving, negotiation and follow-up skills. Requires ability to organize and coordinate multiple projects and has good verbal and written communications ability. Requires excellent word processing, spreadsheet and database computer skills. Strong Microsoft Word, Excel, PowerPoint and skills within the technology space.

Responsibilities:

Executive & Strategic Support

• Manage complex calendars across multiple time zones, ensuring seamless scheduling and prioritization of high-stakes meetings.
• Prepare executive for vendor, client, board, and regulator engagements with complete briefing materials—including organizational charts, executive biographies, and “baseball card” style profiles outlining key stakeholders, vendors, or counterparties.
• Organize, triage, and prioritize critical emails, documents, and communication deliverables to ensure the executive remains focused on top priorities.
• Act as gatekeeper for communications, exercising judgment to prioritize and escalate appropriately. Always maintain full confidentiality within the executive space.
• Understanding of global time zones and global travel for scheduling purposes.

Meeting Preparation & Follow-Through

• · Capture, track, and monitor follow-up actions to ensure commitments are met.
• · Coordinate with business partners and communications teams to organize and execute town halls, team meetings, and leadership offsites.
• · Interact regularly with other executive assistants across the bank to ensure clear communication, scheduling alignment, and smooth coordination of cross-functional priorities.
• · Assure calendar is updated, follow up on tentative meeting holds as well as attaching or providing documentation in advance of all meetings for executive preparation in advance.

Process & Efficiency Improvement

• Leverage Microsoft 365, workflow automation platforms, and AI assistants (e.g., Microsoft Copilot) to improve efficiency and streamline recurring tasks is a plus.
• · Continuously refine processes to improve meeting readiness, reporting quality, and information flow.
• Attributes
• Operates with poise, discretion, and calm under pressure.
• · Highly proactive, resourceful, and anticipates needs ahead of time.
• · Strong emotional intelligence with the ability to manage stakeholders diplomatically.
• · Demonstrates absolute confidentiality and integrity in all matters.
• · Ability to collaborate with Business Managers who are aligned within executives’ space to assure all items are timely and accurate prior to publishing.

Qualifications:

• 10+ years of experience supporting senior leadership at the executive level within Technology space preferred.
• · Excellent organizational and interpersonal skills as well as problem-solving, negotiation, and follow-up skills.
• · Ability to organize and coordinate multiple projects and has excellent verbal and written communication skills.
• · Strong Microsoft Word, Excel, PowerPoint and Typing skills.
• · Experience with Workday and Concur is preferred.
• · Experience, working with senior-level management
• · Strong interpersonal, administrative, and time management skills
• · Excellent verbal and written communication skills
• · Strong client interaction skills
• · Ability to handle varied work requirements within multiple internal systems Advanced knowledge of PC applications (MS Office) Provide administrative support to BTMUS Registered Representative

Education:

•Bachelor's degree or a closely-related discipline, or an equivalent combination of formal education and experience

The typical base pay range for this role is between $73K - $114K depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonuses and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance, and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.