Job Posting Title:
Project Manager - Furnishings, Fixtures & Equipment (FFE)
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Hiring Department:
PDC
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
The University of Texas at Austin is seeking to hire a project manager for furnishings, fixtures and equipment (FFE) within the Planning, Design and Construction (PDC) Department. PDC is actively managing more than $5 billion in major projects across the planning, design and construction phases, and this position is critical for successful delivery of these projects. If you are experienced in project management, design, or construction and want to help transform facilities that engage the university community and advance UT's education, research, and public service missions, we encourage you to apply for rewarding career opportunities in PDC.
You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a different in the lives of students, staff, and faculty, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin.
Relocation incentive available.
UT Austin provides an outstanding benefits package. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Responsibilities
- Provide Interior & Furniture Design management for the client throughout the duration of the project and for the warranty period after the design firm has left the project. Review and comments of building finishes. Review building program document for space requirement, provide a check on the space allotment and square footage accuracy.
- Provide early budget information prior to hiring a furniture planning firm. Coordinate and assist the furniture planning consultant contract and/or ASP with procurement department and CPC Project Manager.
- Oversee the furniture kick-off process with furniture planning consultant, institution expectations, and re-use issues.
- Oversee the furniture planning programming by reviewing schedules and agendas of furniture programming meeting with user group and review furniture programming document.
- Oversee the preliminary (schematic) design for furniture planning services by developing concepts, visioning sessions, review of preliminary (schematic) furniture layouts, review of design direction discussion, project schedule, and coordinate data/electric connections requirement with project manager.
- Oversee design development layouts, review mock-up schedule and document choices, review of cost estimate, assist procurement in the bid strategies, and best value documentation during the furniture planning Design Development phase.
- Assist and coordinate with contract and procurement departments in regards to furniture planning, procurement, solicitation/analysis in accordance to state law and UTS requirements. Provide input to ensure the orders are planed at the right time, to meet budgetary and project timeline.
- Oversee furniture planning administrative process, such as contacting vendors to confirm order placement, conduct pre-installation conference, furniture installation, verify building completion status, approve invoices, and track purchases with manufacturers and leverage deliveries/repairs/warranty work on projects.
- Resolve installation issues, receive warranties and master keys, and 12-month post occupancy furnishings evaluation with end user.
- Assist with building move-in as requested and assist with warranty issues for a period of 1 year.
- Other related functions as assigned. Collaborate with other UT Austin colleagues to initiate and develop process improvements.
Required Qualifications
Bachelor's Degree in Interior Design. Registered Interior Designer in the state of Texas. Minimum ten years experience as an interior designer and furniture planning. Ability to apply thorough knowledge of principles, practices, and procedures for the area of expertise to difficult and unique assignments. Ability to design, develop, review, and provide furniture planning services, and procure furniture in an institution of higher education or related environment. Proven ability to manage multiple projects at once. Demonstrated ability to work effectively within a team environment. Ability to communicate clearly and concisely, both orally and in writing. Strong computer skills. Ability to establish and maintain professional working relationship with external clients and co-workers. Must have ability to travel. CTCM/CTCD, LEED AP Certification and must have working knowledge of LEED documentation, MS Office, and CAD.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Fifteen or more years of experience in higher education interior design and furniture planning. Knowledge of specialized standards related to construction in the area of expertise. Experience in higher education pedagogy, planning, and construction. Experience in reviewing acknowledgements, manufacturing lead and delivery times, and sequencing and supervision of furniture installation. Coordinate building systems with furnishings at all design and construction stages. Possess strong scheduling, problem solving and time management skills. Ability to create and maintain detailed spreadsheets and/or document for audit purposes. An extensive knowledge of furniture manufacturers and furniture construction.
Driving Required
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.
Salary Range
$88,000 + depending on qualifications
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
