HR Information System Specialist

LuxExperience is the leading digital, multi-brand luxury group and the online shopping destination for luxury enthusiasts worldwide.

LuxExperience operates a portfolio of some of the most distinguished store brands in digital luxury and creates communities for luxury enthusiasts with unique digital and physical experiences.

Mytheresa, NET-A-PORTER and MR PORTER, jointly comprising the luxury segments of LuxExperience, offer highly curated edits of the most prestigious luxury brands across the world, featuring womenswear, menswear, kidswear, fine jewelry & watches, and lifestyle products.

YOOX and THE OUTNET, jointly comprising the off-price segment of LuxExperience, are the leading destinations for multi-brand off-season online luxury shopping.

The NYSE listed group operates in key markets worldwide. For more information, please visit https://investors.luxexperience.com.

LuxExperience is currently looking for an HR Information System Specialist to join the Global HRIS Team supporting the business across group brands and office locations worldwide. Some of the essentials for you to know are:

Location: our offices in Bologna (Zola Predosa).

Team Size: 4 resources

Reporting into: HRIS Director 

Working Model: Hybrid

Contract Type: Permanent, Full-Time

Potential Start Date: January 2026

Role purpose:

• Our Workday landscape comprises HCM, Recruiting, Advanced Compensation, Benefits, Performance Management and Time and Attendance.

• The HRIS function is also responsible for data analysis and producing critical reports/dashboards for the organisation.

• As HRIS Specialist you will support users from across our global locations get the most out of Workday.

• In addition to supporting our user base you will be involved in configuring business processes and suggesting improvements to our overall configuration.

Here is a breakdown of what you’ll be doing:

• Support upgrades, testing, validation and overall system performance.  Work and support semi-annual Workday updates.

• Provide production support and work on troubleshooting and resolving critical issues.

• Perform configuration/setup of business processes and master data.

• Liaise with a third-party Application Management Supplier (AMS) to schedule and manage configuration requirements where additional resource is required (whether for additional SME knowledge and/or to support management of existing workload).

• Design and maintain Workday HR application security.

• Notify Workday of system issues, providing detailed examples when required.

• Maintain data integrity in system by running regular audits, error monitoring.

• Develop and maintain user support materials (‘how to’ documents, videos).

The type of person we are looking for:

• Previous hands-on HRIS configuration experience in a fast-paced business environment; prior experience with Workday HCM is highly preferred

• Knowledge of SAP SuccessFactors (nice to have)

• Significant experience in process reengineering (familiarity with HR processes is a strong plus)

• System testing and configuration experience

• Solid experience with MS Office Suite (intermediate knowledge of Microsoft Excel - including VLOOKUPs, Pivot Tables – is mandatory)

• Outstanding analytical abilities, precision, a results-driven orientation and an aptitude for problem-solving

• Confidence with technology and fast learner attitude

• Experience handling sensitive data and are trustworthy approach

• Excellent interpersonal and communication skills

• Fluent English and Italian is mandatory; knowledge of German language will be considered as a plus

From the moment you join LuxExperience we are committed to making your journey with us inspirational and evolutionary. If you are passionate, committed and thrive in a collaborative and fast-paced environment, then please apply with a CV.

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: AssociateWorkplace Type: Hybrid