Barracks Administrative Specialist

Overview

FTI is seeking a Barracks Administrative Specialist to provide on-site administrative support to Surface Warfare Engineering Schools Command (SWESC) in Great Lakes, Illinois.

This position provides administrative and accountability support for student housing operations across designated barracks facilities. The role supports active-duty and civilian staff in maintaining student accountability, processing housing documentation, and coordinating administrative actions related to student check-in, check-out, and status tracking. 

This position functions in an administrative support capacity and does not exercise command, disciplinary, or adjudication authority. 

Responsibilities

• Student Accountability & Reporting Support 
  • Prepare daily accountability documentation including student status validation, curriculum add-ons, and updates to medical and dental tracking lists. 
  • Verify student data using approved command systems and generate required rosters and accountability reports. 
  • Submit required daily Room and Rack reports and student accountability reports within established timelines. 
  • Monitor official email accounts for updates related to student status, academic changes, medical/dental appointments, and administrative notifications. 
• Housing Administration Support 
  • Process student check-ins and check-outs, including key issuance and inventory documentation. 
  • Record housing transactions in Enterprise Military Housing (EMH) and maintain associated documentation files. 
  • File and maintain room inspection documentation in student records. 
  • Support weekly barracks inspection documentation and post inspection results as directed. 
• Administrative Documentation Support 
  • Prepare administrative packages in support of Government-led disciplinary or administrative processes, including assembling required supporting documentation under Government direction. 
  • Record required entries into EMH and route documentation to designated Government leadership as directed. 
  • Update student tracking lists including medical, dental, academic remediation, reclassification, and legal status lists as required. 
• Records & Systems Support 
  • Maintain accurate student records and accountability logs. 
  • Utilize Office 365 tools (Excel, Word, SharePoint, OneDrive) and EMH system to support documentation and reporting requirements. 
  • Review leave packages and related documentation for completeness prior to routing. 
• Additional Duties 
  • Perform additional administrative tasks supporting barracks operations within the scope of the contract and under Government direction. 
  • Other Information:  
  • May require frequent travel between assigned buildings; candidate must provide their own transportation (no base transportation available). May require walking between buildings (potentially 1–2 miles) and working in inclement weather. May require stair use in multi-floor buildings without passenger elevators. 

Education/Qualifications

Required Qualifications 

• Must be located within a commutable distance to report full-time onsite in Great Lakes, IL. 
• U.S. Citizen. 
• Proficiency with Microsoft Office 365 applications (Excel, Word, PowerPoint, SharePoint, OneDrive). 
• Familiarity with data entry and administrative recordkeeping processes. 
• Strong organizational skills and attention to detail. 
• Ability to communicate effectively in writing and verbally. 
• Ability to work assigned shift schedule (1300–2130). 
• Occasional travel may be required (up to 25%). 

Preferred Qualifications 

• Prior military administrative or housing support experience. 
• Experience using Enterprise Military Housing (EMH) systems. 
• CPR certification. 
• Experience working in a military training or student management environment. 
• Active DoD Secret Clearance with ability to maintain.