Airport SMS Coordinator

Position Title:

Airport SMS Coordinator

Job Description:

Under the direction of the Safety Management System (SMS) Senior Manager, incumbent is responsible for assisting in the daily operations of Salt Lake City Department of Airport’s (SLCDA) SMS Program which includes Safety Policy, Safety Assurance, Risk Management, and Safety Promotion. Incumbent ensures that safety policies, procedures, and practices are followed and aligned with regulatory requirements and industry best practices. Investigates and determines root causes and mitigation steps for safety incidents. Promotes the SMS Program throughout SLCDA tenants and stakeholders. Requires the ability to communicate effectively with all levels of diverse employee groups in various settings. Also requires excellent written communication skills and the ability to make independent decisions when necessary. Ability to problem solve, multi-task oriented and able to effectively manage competing priorities. Incumbent assists with other duties as assigned by the SMS Senior Manager or SMS Program Manager.

About the Position:

Join the Salt Lake City Department of Airports as a Safety Management System (SMS) Coordinator and play a key role in keeping one of the nation’s busiest airports safe and compliant. In this role, you’ll support daily SMS operations including policy, assurance, risk management, and safety promotion. You’ll conduct audits, investigate incidents, analyze trends, and help drive improvements across airport operations. This position is ideal for a detail-oriented, proactive professional who thrives on collaboration, problem-solving, and promoting a culture of safety among employees, tenants, and stakeholders.

Position Salary Range:

$70,644 to $83,111 based on qualifications and experience.

This position is eligible for full city benefits, including:

• Health Insurance (95% of premium paid by city)

• Dental, Vision and Life Insurance

• Paid vacation and personal leave

• 6-12 weeks of paid parental leave available

• Retirement contributions toward a pension plan and/or 401(k)

• A robust Employee Assistance Plan (EAP)

• Up to $4,000 tuition reimbursement annually

• Discounted supplemental benefits like pet insurance and legal services

Typical Duties:

• Conducts on-site visits at various work locations to perform safety audits for gap analysis and discover trends where improvement is needed.

• Compiles data, analyzes trends, and develops reports which reflect current safety trends, costs, needs for improvement, and overall effectiveness.

• Coordinates safety related projects including activities involving safety related vendors or consultants.

• Supports and maintains the established safety program budget.

• Assists with the coordination of safety committee meetings and can serve as a backup to the manager and leads the meetings when needed. Assists New Employee Orientation.

• May assist in required training, emergency management, and safety related issues. May fill in for the Safety Manager as required.

• Assists with quarterly safety and environmental assessments of each area.

• Supports any applicable safety management systems and/or program initiatives specific to assigned area and department.

• Performs other related duties as needed.

SMS Coordinator:

• Conducts regular and random comprehensive audits to ensure compliance with federal, state, and local laws, rules, and regulations.

• Attends meetings with various levels of management, aviation industry related organizations, external contacts, and regulatory agencies.  Takes necessary action regarding agenda items.

• Assists in the oversight and management of SLCDA’s safety-related reporting systems, which are the Hazard Reporting Portal and Airport SMS email.

• Conducts timely and comprehensive investigations of safety incidents and prepares factual reports to the SMS Senior Manager or SMS Program Manager.

• Assists in monitoring industry safety concerns that may impact SLCDA operations.  Ensure compliance with all Federal, State, and Local Laws, rules and codes are followed with respect to Safety (which includes Airside and Landside of SLCDA).

• Assists in developing procedures concerning the Airport SMS Procedures Manual.

• Assists in the development, implementation, and maintains the SMS Manual and ensures compliance with all Federal, State and Local laws, rules and regulations.

• Assists in the development, implementation, and maintains communication systems for distributing safety information to employees and tenants as part of Safety Promotion. 

• Assists with promoting safety and health; Creates, updates, and distributes informational material and training relating to safety and health through safety bulletins, posters, training programs, and other informational media.

• Acts as a resource to and liaison between SLCDA divisions, tenants, and stakeholders.

• Coordinates safety related projects as assigned by the SMS Senior Manager or SMS Program Manager.

General Safety Coordinator:

• Investigates employee injury, motor vehicle and other types of workplace accidents to determine root causes and steps needed to mitigate risk of re-occurrence and reduce hazards. Maintains incident reports and documents for required OSHA injury logs, including OSHA 300 documents.

• Coordinates and develops various safety topics needed for employee training. Including but not limited to Confined Space, Trenching and Shoring, Hearing Conservation Program, Hazcom, and Lock/Out/Tag/Out. 

• Assists with the needs of all Workers Compensation claims including communication with Work Occupational Clinic, Workers Comp Third Party Administrator, and the injured worker.

• Researches, develops, and presents required employee safety training on a variety of topics for various work groups. Coordinates scheduling, documentation and record keeping of department safety-related training and health screenings. May deliver and/or administer CPR/AED training.

• Assists in and/or develops safety programs to comply with OSHA regulations.

• May be assigned to manage the department’s AED program, including inspections, ensuring inventory tracking and keeping all accessories (i.e. batteries, electrodes) current.

Minimum Qualifications:

• Graduation from an accredited college or university with a bachelor’s degree in Safety, Industrial Hygiene, Environmental Science or related field plus three years of related work experience. Related education and/or work experience may be substituted one for the other on a year-to-year basis.

• Working knowledge of UOSH, OSHA, and other safety related regulations.

• Ability to communicate effectively both orally and in writing and work cohesively with various individuals from diverse backgrounds at all levels.

• Possession of a valid driver’s license or driving privilege card.

• Proficient in the use of computer applications including Microsoft Word, Outlook, Excel and Power Point.

• Ability to handle conflict resolution; have a positive attitude; work well under pressure and a propensity for collaborative teamwork. 

• Possession of various safety related certifications such as American Association of Airport Executives (AAAE) program for Airport Certified Employee (ACE) designation in SMS or ability to obtain within one (1) year after awarded with position.

Desired Qualifications:

• Experience working in an airport environment and thorough knowledge of the aviation industry and the applicable safety compliance requirements.

• Working knowledge of FAA, FEMA, ICS, EPA, and departmental related regulations; Particularly 14 CFR Part 139.

• Working knowledge of all utilized Safety Management System and processes.

Working Conditions:

• Light to moderate physical activity: mostly comfortable working conditions. Occasional work in various department locations which could include but not limited to, exposure to outside elements, noise, dust, dirt, and heights. Periods of frequent sitting, standing and walking with occasional overhead reaching, stooping, squatting climbing .and maneuvering into various confined spaces. Lifting of light to moderate weighing equipment.    

• Exposure to possible stressful situations as a result of human behavior.

• Required to occasionally work non-traditional hours to accommodate incident investigations, required training and program needs.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job.  They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. 

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE

Full-Time

DEPARTMENT

Airport

Full Time/Part Time:

Full time

Scheduled Hours:

40