Job Title
Administrative Associate IV
Agency
Texas A&M University - Corpus Christi
Department
Student Life/Student Activities
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
Learn more information here!
PURPOSE
This position is responsible for providing support to the Student Activities department by performing administrative duties for all staff members, hiring, supervising, training, and evaluating student office assistants, and supporting the hiring, training, and celebration of up to 30 departmental student employees. This position supports the mission of the department including encouraging student involvement and development, supporting departmental and campus events and creating a positive environment for the front office.
DESCRIPTION
Functional Area 1: Administrative Support
Percent Effort: 80%
Coordinates daily office support activities and administrative interactions. Assist in the coordination of daily workflow and the resolution of complex, highly sensitive and confidential matters. Provide organizational planning and problem-solving skills.
Researches and analyzes administrative requirements for specific programs or projects. Provide technical information regarding administrative procedures, services, or programs.
Develops procedures for complex or specialized functions. Responds to inquiries and interprets rules, regulations, policies, and procedures. Monitor compliance with policies and procedures.
Maintains a variety of administrative, departmental and student records. Verifies, processes, and reviews forms, reports, tables, and other documents. Perform special analyses and project summaries.
Coordinate meetings, seminars, and other special events.
Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
Provides support to other areas as assigned.
Functional Area 2: Supervision
Percent Effort: 20%
Hire, train, supervise, and evaluate student assistants.
Oversee work study eligibility for student employees who work in the department.
QUALIFICATIONS
High School Diploma or GED.
Four (4) years administrative related experience.
Additional education can be used to substitute the minimum experience requirement.
Associate degree and 2 years administrative related experience.
Bachelors degree.
Intermediate skills with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and the internet.
Ability to multi-task in a fast paced and various environment.
Detail-oriented with a high degree of accuracy maintaining records and have excellent organizational skills.
Strong written and verbal communication skills to be able to communicate courteously and effectively with students, faculty, staff, and public.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.
PREFERRED QUALIFICATIONS
Associate degree.
Experience in Higher education or similar role.
Excellent verbal and written communication skills.
Experience working with various communities.
Experience/Knowledge of Workday, BANNER, Canopy, FAMIS, Argos, CONCUR, Laserfishe
SALARY $19.23 Hourly ($39,998.40 Annually Approximately)
BENEFITS (rules, policies, eligibility apply)
From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
Insurance
Medical
$0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university:
Employee and Spouse
Employee and Children
Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-campus wellness opportunities
Dual Career Partner Program
Work Life Solutions:
Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits:
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off:
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Administrative & Executive Assistance (2)