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Part-Time

Business Services Support

Deadline 6/16/27
Utah State University

Utah State University

Compensation Overview

$16/hr

Logan, UT, USA

In Person

Category
Administrative & Executive Assistance (1)
Required Skills
Inventory Management
ServiceNow
Excel/Numbers/Sheets
Requirements
  • Four years of directly related financial work experience with increasing responsibilities or associate degree/technical training plus two years of related work experience or an equivalent combination of education plus experience.
  • Working knowledge of purchasing, accounts payable, and payroll procedures, particularly within a public institution or university setting.
  • Familiarity with university policies, procedures, and terminology related to financial and administrative operations.
  • Proficiency in computer programs such as Excel, relational databases, and general office software.
  • Skilled in the use of basic office equipment, including printers, copiers, scanners, and telephone systems.
  • Strong organizational skills with the ability to manage multiple responsibilities, meet deadlines, and self-assess performance.
  • Ability to develop professional correspondence.
  • Strong interpersonal skills and the ability to work collaboratively with a diverse group of colleagues, faculty, staff, and students.
  • Demonstrated ability to provide excellent customer service with professionalism, tact, and discretion.
  • Proven ability to handle sensitive and confidential information appropriately.
  • Ability to work independently, take initiative, and proactively resolve issues or improve processes.
  • Ability to contribute to a positive, team-oriented environment within departments and college.
  • Knowledge of Banner, including HR, Finance, and Student modules.
  • Familiarity with Argos and ServiceNow, including experience with the P-Card system as a receipt attacher or cardholder.
  • Knowledge of inventory management processes and experience using the university's property management system.
Responsibilities
  • Provides travel transaction support including preparing and processing travel transactions for designated support departments, serving as a college-level subject matter expert in travel, providing training, mentoring, and guidance as needed.
  • Prepares all Travel Authorizations and Travel Reimbursements in the university’s approved travel system in accordance with USU and department/college policies, ensuring appropriate travel documentation is collected and reviewed for accuracy and compliance.
  • Maintains timely and accurate travel logs and departmental travel budget tracking tools, and generates travel reports upon request.
  • Provides purchasing and p-card support including preparation and processing of purchasing transactions, coordinating purchasing requests, processing purchases in a timely manner, and communicating status updates to requestors.
  • Collects, reviews, and uploads receipts for p-card holders and delegates, ensures receipts meet policy requirements, follows up as needed, and verifies training and authorization.
  • Provides inventory and non-capital inventory management including entering and updating inventory records, coordinating with equipment management on capital inventory adjustments, and conducting annual non-capital inventory reviews.
  • Provides billing, reconciliation, and administrative support to designated departments, ensuring accuracy, confidentiality, and compliance with policies; supports monthly index reconciliations and other assigned tasks.
  • Completes additional tasks and responsibilities as needed.
Desired Qualifications
  • Working knowledge of USU’s purchasing, travel, and operational policies and the associated systems.
  • Experience working in an academic department or university setting.
  • Working knowledge of Banner, including HR, Finance, and Student modules.
  • Familiarity with Argos and ServiceNow, including experience with the P-Card system as a receipt attacher or cardholder.
  • Knowledge of inventory management processes and experience using the university's property management system.
Utah State University

Utah State University

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