Contract Specialist

Albers Aerospace is a professional services company currently working for the U.S. Navy, U.S. Marine Corps, and commercial clients; competing as a Service Disabled Veteran Owned Small Business (SDVOSB) under several NAICS codes. Our core competencies include systems engineering, program management, logistics, production support, aircraft maintenance, and aviation/aerospace services. We were founded in 2015 and since our establishment, we have been attracting the best talent in our fields of interest enabling us to provide cutting-edge solutions and support to our warfighters. We understand and provide expert consultation on weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs. We know defense and we know aircraft systems.

Job Title:  Contract Specialist     

Department:   Contracts

Reports to:  Director of Contracts

Location:  McKinney, Texas HQ  - Hybrid

Full/Part Time:  Full Time                                        

Remote work authorized:  No

FLSA Classification:  Exempt

Travel Req:  Infrequent

Pay Range:  $75,000 to $110,000 annually, plus bonuses

Security Clearance Req:  Secret

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The Contract Specialist is responsible for managing all phases of a contract lifecycle, from drafting and negotiation to execution and compliance. They ensure that contracts align with organizational goals, legal requirements, and risk management strategies. Key responsibilities include reviewing contracts, negotiating terms, overseeing contract administration, and resolving any disputes or breaches.

Essential Job Functions:

·       Serve as primary interface for all contracts with all entities, to include: (1) managing contracts, (2) resolving contractual issues, and (3) signing all contractual documents.

·       Provide full life-cycle contract management, to include negotiating, developing, administering and closing-out all contracts.

·       Work with technical and program management teams to administer all awarded project contracts, to include managing customer contract relationships, monitoring programs for compliance with contract terms/current government regulations, supporting data tracking for reporting and past performance, facilitating the resolution of any contract and/or program issues, and assuring overall successful program execution in accordance with Contracts department and organizational policies, procedures, operating practices and objectives.

·       Serve as a primary interface between Albers Aerospace and the Agency's or Prime Contractor's Contracting Officers for both awarded and proposed contract issues, including developing timely and actionable solutions that balance the interests of both the company and its customers.

·       Review, interpret and recommend acceptance, revisions and exceptions to contracts and contract modifications to ensure that prices, delivery schedule, specifications and terms and conditions are consistent with those proposed and/or acceptable in accordance with the company’s risk tolerance.

·       Advise senior leadership and program/project managers on courses of action related to contract performance by interpreting contract clauses and government regulations.

·       Provide business development support relative to prospective contracts, to include development and drafting, review, signing and submission of proposal documents such as RFI/RFQ/RFP responses, work statements, pricing, OCI certifications, and quality plans.

·       Review and approve the company's Representations and Certifications and subcontracting plans for business proposals.

·       Research contract/subcontract disputes, to determine responsibility and final resolution of the problem.

·       Provide support to executives by providing review of government solicitations to analyze protocols and resources needed to comply with proposed obligations.

·       Flag concerns with government solicitations and ensure senior leadership is appropriately briefed on all significant terms and risks.

·       Participate in proposal bid/no bid analysis.

·       Participate in potential protest analysis and execution.

·       Maintain contract document management system, to include tracking and reporting of contract funding, portfolio, backlog, and historical award information.

·       Oversee government reporting and periodic compliance filings, to include: SAM registration, GSA schedule reporting, FSRS reporting, ESRS reporting, CPARs ratings, service contractor reporting, and Freedom of Information Act (FOIA) requests.

·       Analyze solicitation requirements and prepare fully compliant responses to Request for Proposal (RFP) from Federal Government Agencies across all Contract Types, FFP, FPI, T&M, CPIF, CPFF, and Other Cost Reimbursable Contract Types.

·       Lead research development, service, and production cost proposals in accordance with RFP of sole source and / or competitive environment.

·       Foster collaborative working relationship with a wide range of internal stakeholders to include program teams, project management support office (project control), business development, finance and accounting, and Human Resources

·       Understand and analyze RFP requirements, developing and presenting cost kick-off briefings, pricing proposals, analyzing cost data, and support negotiations.

·       Interface with the proposal team (capture managers, program managers, engineering, contracts, finance/accounting, and operations personnel) to ensure that proposal is in compliance with Cost Accounting Standards and company policies and procedures.

·       Lead and attend client kick-off meetings, BD-project-team handoffs, and other client-facing events

·       Work closely with finance on indirect rates and contract funding issues.

·       Support the Annual Operating Plan (AOP) and Quarterly Business Reviews by providing inputs on the timing and expected amounts of award fees.

·       Implement contracting strategies, to include answering questions on the operational aspects of contracting, contributing to new and innovative business contracting solutions, and supporting business planning activities.

·       In-depth understanding of FAR and accounting practices including audits, cost pools, rates, and analysis of contract cost data.

·       Ensure timely response to proposal deadlines and customer requests.

·       Raise all potential contract compliance issues to EVP, Finance & Administration.

Supervisory Responsibilities:

·       None.

Schedule:

·       M-F, 8-5 -Central Time.

Ability to work after hours during the week and weekends, as the workload requires. 

Note:  The duties and responsibilities described on this document are not necessarily a comprehensive list and additional tasks may be assigned to the employee from time to time; and the scope of the job may change as necessitated by business demands.

Qualifications, Education, and Experience

Required:

• In-depth knowledge and understanding of statutes that govern Federal contracting (Federal Acquisition Regulation, Defense FAR Supplement, Cost Accounting Standards and Government procurement policies and practices).
• Experience with all forms of government solicitations (RFP, RFQ, RFI and other forms).
• Experience managing all forms of government contracts (Cost-type, FFP, FP LOE, T&M, IDIQ contracts, GWACs, and GSA Multiple Award Schedules), including reviewing and understanding representations and certifications, subcontracting issues and pricing.
• Experience managing contracts valued at $20M and up.
• Understanding of Organizational Conflict of Interest (OCI) issues.
• Ability to understand and communicate how contractual terms and conditions affect schedules, pricing, financial performance, and company risk.
• A level of knowledge and business acumen beyond that which is required to handle and resolve daily operational challenges.
• Comprehensive understanding of the relationships existing between the areas of Business Development, Program Operations, Human Resources, and Financial Performance.
• Ability to handle large amounts of diverse, often conflicting, information.
• Ability to interact, organize and coordinate appropriate actions with numerous parties, including all levels of staff from administrative to executive.
• High degree of independent and creative judgment in resolving complex contractual and business issues.
• Ability to distill and summarize complex issues for management consideration.
• High level of organization with attention to detail and time management.
• Ability to work in a fast-paced, deadline driven environment.
• Flexibility when managing changing priorities.
• Proficiency with recent versions of Microsoft Word, Excel, Outlook, PowerPoint.
• Contracts related certification (s) a plus: CPCM (Certified Professional Contract Manager) or CFCM (Certified Federal Contract Manager).

Education and Certifications Required:

·       Bachelor's degree, and 6+ years in contract negotiation/administration, preferably specializing in government contracts, procurement and/or contract management.

·       Substantial experience in formulating, negotiating and reviewing all types of contractual documents, to include: Government contract vehicles, customer task orders, non-disclosure agreements (NDAs), teaming agreements, subcontract agreements (including flow-down of prime-contract clauses), and Memoranda of Understanding (MOUs)

Must be a U.S citizen.

Must possess or be able to obtain a Secret security clearance.

Physical Requirements:

·       Prolonged periods sitting at a desk and working on a computer.

·       Must be able to lift up to 15 pounds at times.

·       CONUS travel may be required from time to time.

Working Conditions

·       Onsite Required/Office Environment: Employee accessibility to HR, private office on second floor, shared printer in community area.

·    Occasional Travel: Depending on business needs, occasional travel may be required. Travel requirements are typically infrequent and planned in advance.

Reasonable Accommodations

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

Albers Aerospace is an Equal Opportunity Employer and does not discriminate.  All employment decisions are based upon qualifications, merit, and business need.

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