Head of Finance

About Quartermaster

At Quartermaster AI, we believe the ocean should be a safe and sustainably managed resource for all. By leveraging cutting-edge AI and robotics, we unlock capabilities that were only recently impossible. Our distributed open-ocean systems enable every vessel to sense, compute, and communicate, enhancing maritime domain awareness for those who need it most.

Equal Employment Opportunity (EEO) Statement

Quartermaster AI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local laws.

We encourage individuals of all backgrounds to apply and join us in shaping the future of defense technology. If you require accommodations during the application or interview process, please let us know.

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Role: Full time or Shared CFO or Head of Finance

1.Finance & Accounting

a. Core Accounting Operations

i. Continuously Improve monthly close process.

1. Evolve as the Company evolves and as accounting

rules change.

1. Improve communication flows across Company.
2. Perform detailed workpaper reviews, at first, to

build audit-worthy habits.

1. Implement ASC718 options expense accounting.

ii. Deliver timely, accurate Monthly GAAP-based Financial

Statements.

iii. Implement Internal and Cost/Expense controls &

reporting, such as:

1. Partner with Purchasing to track costs and create

process and reporting around Sensor building,

deployment and depreciation/replacement.

1. Chasing down individual’s Rippling and Mercury

charges, including T&E for proper P&L

classification.

1. Closely track hiring and people costs with HR.
2. Track Revenue/CAC, sales quotas and pipeline

efficiency.

iv. Prepare for Multi-Currency, Multi-Entity

environment (i.e., multiple subsidiaries) including cost-

conscious GL/ERP implementation.

v. Recruit and develop lean, tech-forward team, as

necessary.

vi. Prepare for initial GAAP audit required by investors.

vii. Maintain Banking, Accounting and Auditing relationships.

viii. Identify and manage risks to the business

b. Working Capital, Cash, AR & AP Management.

i. Make sure we have cash available when needed.

ii. Ensure cash we have is being utilized as intended

and planned.

c. FP&A

i. Drive Scalability throughout organization

ii. Maintain Operating Financial Model, updated and

refined monthly that acts as an advance warning, control

on spending and a check on accounting operations

iii. Socialize KPIs derived from modelling and drive Exec

team towards goals

iv. Prepare Board Packages, Budgets & Monthly

reforecasts (develop annual budget and operating plan

with CEO and Board, prep monthly budget vs actuals, KPI

reporting, Saas and other Metrics, etc.)

v. Investor Relations

1. Respond to DD requests maintain proper Data Room

& tech

1. Maintain & develop additional financing options

strategically

1. Leverageable active PE/VC knowledge and network
2. Oversee 409a valuations
3. Can advise on investment discussions, as desired

vi. Competitive and Public Comparable Analyses

vii. Ad Hoc analyses for discussion and decision making

viii. Identify and communicate trends in cash flows and

balance sheet strength to CEO and Board

2.Admin/Legal

a. Help Marisa oversee and/or execute HR & manage tech stack

until ready for Full time expert

b. Coordinate Legal matters (i.e., negotiate leases, entity creation,

general contract reviews, manage external legal resources) until

ready for full-time expert

c. Administer carta and cap table including modeling future

financings and exits considering preferred and other complex

structures

1. Operations – as needed. I have inherited such disparate groups as

Trading Risk, Legal, HR, Gaming User Acquisition, Gaming Data

Science, Overseas Admin (India, HK, UK, Japan, China).

1. Strategy & Organization – intentionally affordable, trusted advisor,

financial strategist and agile, versatile startup executive capable of

learning fast, bringing order to chaos and leading significant

initiatives until ready for handoff.