Administrative Assistant @ Origis Energy

Join the Origis Energy Team!

Origis Energy is accelerating the transition to a carbon-free future by Reimagining Zero^SM. As one of America’s leading renewable energy and decarbonization solution platforms, the company continues to expand and reimagine its contribution to the world’s net-zero goals. Origis Energy puts customers first to deploy a wide range of sustainable solutions for grid and distributed power generation, clean hydrogen and long-term operation of solar, energy storage and clean hydrogen plants across the U.S.

The Origis team,regarded as one of the leading developers in the U.S., is committed to living five core values in all interactions both with each other and external stakeholders:

Solve for Tomorrow. A role with Origis Energy puts you at the forefront of the transition to clean energy. Are you ready to bring new ideas? Do you exist to find solutions? That’s how we revolutionize energy and build a carbon-free future - through unmatched service and relentless innovation.

Rise Together. To succeed here, you’ll collaborate with others and work as one team, across various teams includingsolar and energy storage development, financing, engineering, procurement and construction (EPC) and operations, maintenance and asset management. Are you open to diverse perspectives and prepared to work seamlessly across disciplines to reach our collective goals?

Perform at Peak. We’re seeking team members who bring authentic energy and passion to every task. How can you use your natural strengths, genuine optimism and intelligence to make your greatest contributions to Origis?

Inspire & Grow. The Origis team is comprised of knowledgeable, passionate solar and energy storage experts who bring deep expertise and solution-driven thinking to clients. A successful Origis team member encourages others and sets a high bar for growth. We have a culture of continuous improvement because each team member takes the role of both learner and mentor.

Be Resilient. The spirit in which we tackle the energy challenges and objectives of our clients means we consistently stretch for the extra mile. We all take initiative and remain adaptable, overcoming obstacles by prioritizing respect.

Position Description

Origis Energy is looking for an Corporate Services Administrator to join our diverse and growing team at our Austin, TX office. The ideal candidate will be reliable, have a positive attitude, and be willing to lend assistance whenever needed.

The Corporate Services Administrator is a regular, full-time position, and is eligible for our generous employee benefits package, including employer paid health insurance, paid time off, a 401(k) plan with employer matching contributions, and other great benefits. This position reports to our Executive Administrator.

Key Responsibilities

Works from the front desk and presents themselves in a professional, courteous manner at all times.
Meets and greets visitors and answers the main phone line, screening callers and taking accurate messages
Distributes mail and packages as they are received; assists employees with outbound shipments by creating shipping labels and coordinating package drop offs with shipping carriers.
Coordinates employee travel arrangements working with travel agencies and suppliers to secure preferred pricing, schedule flights, rental cars, and hotel accommodations; communicates travel information to employees and works out any scheduling problems
Supports ownership and enforcement of corporate travel and expense policy and manages review and approval workflow for employee travel and expense reports

Coordinates team meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing conference rooms, and ordering and serving food and beverages when needed.
Provides organizational support for industry conferences and office events including but not limited to coordinating registrations with external vendors, setup/takedown, coordination and serving of food and beverage, distributing and maintaining schedules and executive assistance as needed
Provide executive support including but not limited to facilitation of contract signatures, management of calendars & scheduling
Orders and maintains office supplies, coordinates equipment maintenance.
Assists in development and implementation of department systems and procedures as needed.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Assists with special projects as assigned.
Manages company cell phone plans.
Assists with new employee onboarding including but not limited to managing memberships/subscriptions, garage parking, building access, Concur profiles, orders and assigns IT equipment, orders business cards.
Creates purchase orders in SAP for corporate expenses.
Assists with employee offboarding including but not limited to deactivating memberships/subscriptions, deleting profiles, retrieving equipment, deactivating employee cellphones and building/parking access.
Orders company branded items and maintains inventory.
Responsible for making sure the Corporate Health & Safety Manual is being followed in the office.
Must complete OSHA certification.
Must complete CPR certification.

Preferred Qualifications

College degree, three to five years related experience, or equivalent combination of education and experience
Excellent verbal and written communication skills
Commitment to excellence and high standards
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
Ability to understand and follow written and verbal instructions
Ability to deal effectively with a diversity of individuals at all organizational levels
Ability to work independently and as a member of various teams
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Experience with building out or expanding an organization or office location is a bonus skillset
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Key Attributes for Success

Excellent communication skills, both verbal and written
Strong organizational, problem-solving, and leadership skills
High attention to detail
Ability to multi-task and work in a very fast-paced environment
Team-oriented with excellent interpersonal skills and ability to develop collaborative working relationships across multiple functional areas in the organization
Has a strong customer mindset
Ability to work with all levels of management and key stakeholders
Ability to recognize and respect the confidential nature of various tasks and assignments and exercises judgement thereof with integrity

Job Level Support

Travel Up to 10% travel as necessary

Location Austin, TX

Origis Energy is an Equal Opportunity Employer (EOC). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. We are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. We embrace and encourage our employees’ differences as that is what makes our employees unique. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. More information is available here.

Request for Support or Accommodations: As part of our effort to provide equal opportunity to qualified disabled veterans and individuals with disabilities, we are happy to offer support and special accommodations in order for you to successfully reach us with your interest. Please reach out to us at [email protected] if you would like to request help with your application.