Graduate Programs Coordinator-Department of Architecture

Graduate Programs Coordinator-Department of Architecture

About the Department of Architecture

The Department of Architecture dates to the founding of Cornell University. The department engages urgent global issues through a foundation of conceptual thinking and processes of making, and is committed to architectural practices informed by and embedding within evolving and dynamic social, environmental, and technical contexts. Degree programs include a professional Bachelor of Architecture, a professional Master of Architecture, post-professional Master of Science degrees in Advanced Architectural Design and Advanced Urban Design, and a doctoral program in the History of Architecture and Urban Development. Cornell Architecture students and faculty benefit from extensive maker spaces in AAP and a world-renowned library collection, and participate in an expanded footprint that includes AAP NYC and Cornell in Rome.

The Opportunity

The Department of Architecture is seeking a detail-oriented and collaborative Graduate Programs Coordinator to join our administrative team. This role is essential in supporting our graduate degree programs, including the Master of Architecture (M. Arch), Master of Science in Advanced Architectural Design (M.S. AAD), Master of Science in Advanced Urban Design (M.S. AUD), and the Ph.D. in History of Architecture and Urban Development. The coordinator will play a key role in ensuring the smooth operation of these programs and fostering a supportive environment for students, faculty, and staff.

Key Responsibilities:

• Coordinate the full-cycle admissions process for all graduate programs.

• Serve as a primary resource for graduate students and faculty, providing guidance on procedures, policies, and deadlines.

• Facilitate the resolution of student concerns and administrative issues.

• Administer graduate student assistantship assignments and funding award processes.

• Manage graduate field and allocation budgets.

• Assist in the development, implementation, and maintenance of university databases for graduate program administration.

• Support curricular development and program enhancements.

• Strong collaboration with other administrative teams across the college, including Admissions, Student Services, Finance, HR, Communications, and Facilities.

• Foster a welcoming and inclusive environment for students, faculty, and visitors.

This is a full-time (40 hours/week) endowed position that is based in Ithaca, NY and fully on-site. Typical work hours are 8am-4:30pm Monday through Friday.   

What You Need

We are seeking a team member who is organized, collaborative, and successful at meeting deadlines. Additionally, you will: 

• Hold an Associate’s degree, and 4-6 years of relevant experience, or equivalent combination.

• Be a great communicator (exhibiting professionalism in spoken and written encounters) with the desire to provide excellent service.

• Be a top-notch problem-solver who wants to use these skills to help others.

• Demonstrate sound judgment within your sphere of influence, and able to take empowered action when there are unknowns.

• Be flexible and able to adjust priorities as needed.

• Have attention to detail.

• Be organized and proactive.

• Have expertise with typical business software, including Microsoft Office Suite, as well as database management and manipulation (e.g., Airtable, Smartsheet) and financial management tools, and/or the ability to gain fluency quickly.

• Be able to adapt to changing policies and procedures.

Having familiarity with Cornell-specific systems, policies, and procedures is a plus but not required – what will be necessary are the abilities to learn these quickly and to keep skills and knowledge up-to-date.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include: 

• Bachelor’s degree, and additional experience in a busy office or academic setting.

• Significant experience within higher education, particularly working directly with students and/or faculty.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is based in Ithaca, New York and is fully on-site.

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.

• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1 and two floating holidays. Learn more about holiday and accrued time off, visit: https://hr.cornell.edu/about/employment-policy-practice/employment-policies/time-and-leaves/holiday-and-accrued-time

• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.

Visa Sponsorship is not available for this position.

University Job Title:

Student Services Asst V

Job Family:

Student Services

Level:

E

Pay Rate Type:

Hourly

Pay Range:

$27.70 - $31.14

Remote Option Availability:

Onsite

Company:

Endowed

Contact Name:

Vanessa Crowley

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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EEEO Statement:

Cornell University's history of diversity and inclusion encourages all students, faculty and staff to support a diverse and inclusive university in which to work, study, teach, research and serve. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply. Qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified disabled individuals with disabilities under Section 503 of the Rehabilitation Act have rights in the application process and in employment under federal law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2025-02-17