Assistant Director Project Management

Description

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Summary

The Assistant Director of Project Management is responsible for managing capital project delivery within a business unit in the MTA Construction and Development (C&D) Delivery Systems Business Unit. This position is responsible for project management activities that ensure project delivery is safe, efficient, on schedule, within budget, and per project documents, contractual requirements, and relevant policies, procedures, standards, and guidelines.

The Assistant Director of Project Management monitors project status, mitigates risk, and resolves project issues, consulting with and providing recommendations to senior management for critical issue resolution. This position coordinates project delivery activities with C&D and operating agency personnel and manages staff, contractors, consultants, and agency forces in the safe and efficient execution of capital projects.

Responsibilities

The Assistant Director of Project Management is responsible for successfully managing and mentoring staff to deliver complex capital projects.

Coordinate project activities through project close-out. Monitor project performance against established baselines and pursue opportunities for improved performance.

Identify project issues and risks and ensure timely resolution and mitigation.

Recommend solutions to senior management for the resolution of critical issues.

Manage project activities to minimize the impact on agency operations and the public.

Coordinate project activities with the project team, C&D staff, contractors, consultants, MTA operating agency staff, and other stakeholders. 

Coordinate with MTA operating agency staff to ensure necessary actions, approvals, and resources are in place to support project delivery.

Ensure project activities follow established requirements and adhere to all relevant standards, guidelines, codes, regulations, policies, and procedures.

Ensure that safety and quality are an integral part of project operations.

Manage the preparation and monitor implementation of project plans, quality plans, and work plans. Coordinate with Safety and Quality Management staff.

Manage project documentation to ensure quality, completeness, and accuracy.

Manage and monitor progress against project scope, schedule, and budget.

Work collaboratively with Development and Contracts throughout the project life-cycle, including developing project scope, requirements, design criteria, and procurement packages, evaluating bids/proposals, negotiating change orders, and timely completing contractor/consultant evaluation process.

Review and approve contract invoices and other project charges based on established procedures.

Ensure that expenditures are adequately charged.

Manage comprehensive project document control and retention.

Manage the preparation of reports, presentations, research, and studies.

Manage the presentation of project reporting and coordination of audit/inquiry responses for MTA and external oversight bodies.

Manage staff selection, coaching, training, development, evaluation, and discipline/termination. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.

Education and Experience

Bachelor’s degree in Engineering, Architecture, Construction or Project Management, Business Administration, Transportation, or a related field.

Must have a minimum of eight (8) years of related experience

Must have a minimum of four (4) years in the management of construction programs/projects or a supervisory role in a large, multi-faceted organization.

Licensed Professional Engineer or Registered Architect desirable.

PMP and CCM Certifications are preferred.

Excellent communication and interpersonal skills.

Demonstrated ability to work in a high-profile, high-pressure environment effectively.

Must have focus and ability to deliver on results, organizational effectiveness, and continuous improvement.

Must be a proven leader as a change agent and creative/innovative thinker to align business goals with solutions to drive process improvements.

Must possess excellent team-building, listening, problem-solving, and prioritization skills.

Proficient computer skills (i.e., Windows environment, Microsoft Office, PeopleSoft, Oracle, etc.) and strong business administrative skills (i.e., presentations, report and letter writing, time management, etc.).

Other Information

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Selection Criteria

Based on evaluation of education, skills, experience, and interview.

How to Apply

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are equal opportunity employers, including thosewith respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities,including military service members, to apply.