Academic Advisor

Responsible for development, implementation, updating, maintenance, and overall coordination of all facets of undergraduate studies for assigned students from entering freshman through junior year in the College of Business Administration (CBA) with special emphasis on the First Year Experience (FYE) advising and programming needs. Within the CBA, assist and support Director of Undergraduate Academic Advising in maintaining high quality undergraduate programs through timely supervision and advisement of CBA undergraduate students.

Position Specific Responsibilities/Accountabilities

• Advise undergraduate CBA students throughout the academic year. 

• Implement and maintain academic advisement program for all assigned advisees.

• Assist Director of Undergraduate Academic Advising in design/improvement of CBA undergraduate advisement process on continuous basis, working with other advisors to implement a fully integrated 4-year program experience.

• Advise incoming and current students with respect to their class schedule during the semester and prior to the registration.  Remove advisor’s hold and allow each student to register in recommended courses. Coordinate with the advising team to meet the need for evening advising and programming needs.

• Review student’s schedule after registration is completed. 

• Counsel undergraduate students regarding academic requirements and deficiencies and recommend appropriate disciplinary actions.

• Make recommendations to the Director of Undergraduate Academic Advising regarding prerequisites overrides on a case-by-case basis.

• Assist advisees with various petitions and make recommendations to the Director of Undergraduate Academic Advising regarding course waivers, substitutions, and unit overload of student’s class schedules.

• Prepare and maintain student files including hard copies of important documents.

• Inform advisees regarding university policy relevant to Transfer Course Approval forms for students wishing to take courses at institutions other than LMU.

• Make recommendation to the Director of Undergraduate Academic Advising with respect to all course oversubscription requests from students; process the overrides and inform the students of the ultimate decision.   

• Coordinate all functions and responsibilities with respect to special projects (such as AACSB accreditation documents).

• Prepare reports as requested by the Director of Undergraduate Academic Advising.

• Represent Undergraduate Programs and Student Engagement Office at various LMU events, including First Year Students Convocation, Preview Day, Open house and recruitment at Junior Colleges.

• Assist faculty with questions/problems related to records of students, academic holds, course audits, and various other advisement related topics.

• Perform other duties as needed and assist the Dean, Associate Dean and Director of Undergraduate Academic Advising with special projects.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university.  Promote an environment that supports diversity and inclusivity.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.  Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelor’s degree required. MBA or other advanced degree preferred.  Courses in educational counseling or educational administration recommended.  FYE programming a plus.  

• Minimum two years’ experience in academic setting, preferably with advising students on curriculum.  Familiarity with the Office of the Registrar functions or related area is desirable but not required.

• Demonstrated knowledge in the areas of familiarity with undergraduate curriculum, evaluation of transcripts for transfer credit. Knowledge and ability to work using Banner and PROWL or other registration programs are preferred.

• General knowledge of the workings of the College of Business Administration.

• Must poses working knowledge of MS Word, Excel, and PowerPoint programs.

• Must have the ability to take initiative and work independently with minimal supervision with the ability to analyze, prioritize, and handle multiple assignments. Be able to comprehend academic programs and work effectively with a diverse group of individuals.

• Perform administrative detail, with latitude for discretion and independent judgment requiring accuracy and speed. Maintain confidences and confidential information.

• Devise and adopt office procedures to changing rules and directions to specific situations.

• Counsel students relative to their academic programs and in relationship to their career objective.

• Ability to work with prospective and current students in a professional, helpful and effective manner in a high-volume, high-pressure environment.

• Must thoroughly understand the On-Line Registrar Database System and be able to use the content of these databases and relate them to the student’s degree as well as tracking students’ study programs.

• Ability to communicate, both orally and in writing, with students (and occasionally, their parents in compliance with the Buckley rules) faculty, and staff is essential.   

• Strong project planning and management skills, interpersonal skills, and willingness to be a team player, ability to interface with all CBA personnel, strong organizational skills, and the ability to be versatile are required attributes. 

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HERC# #HEJ#

Staff Regular

Salary range

$71,100.00 - $88,900.00 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [email protected] or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.

When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.

LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.