Payroll Manager

Job Title: Payroll Manager

Reporting to: Head of Payroll and Benefits - International

Direct Reports: 2

Position Type: Permanent, 35 hours per week

Hybrid: 3 days in the office, 2 days working from home

Location: Either at our offices in London or Leicester

Why Tokio Marine HCC?

Standing still is not an option in the current world of Insurance. TMHCC are one of the world’s leading Specialty Insurers. With deep expertise in our chosen lines of business, our unparalleled track record and a solid balance sheet, TMHCC evaluates and manages risk like no one else in the industry. Looking beyond profit, empowering our people and delivering on our commitments are at the core of our customer values, and so is a desire to grow and provide creative and innovative solutions to our clients.

Job Purpose:

This role is accountable for enabling the team to deliver the timely and accurate monthly UK payroll (approx. 1,100 employees) and smaller European payrolls in Belgium, Denmark, Germany, Ireland, Italy, Luxembourg and The Netherlands (approx. 200 employees).  The role also has responsibility for the administration of the Swedish employees processed via an EOR, and oversight of the payrolls in France and Spain

The other aspects include responsibility for reviewing, improving, and updating processes, and supporting a range of projects that have a payroll impact, this includes the setup of new payrolls and the use of new supporting systems.

Support with annual benefit renewals and implementation of new benefits in relation to payroll such as understanding taxation and budgeting for additional employer costs such as social security.

Key Responsibilities:

• Assist the team to process the various payrolls with the ability to cover the BAU processing when needed such as to cover absence, and act as a point of escalation for any issues with the payroll provider

• Ensure that all deadlines are met for employees to be paid accurately and on time in accordance with statutory legislation and their contracts of employment as well as complying with Internal Audit compliance standards and JSOX requirements

• Liaise with Finance to complete monthly payroll reconciliations, with particular attention to employees split across multiple payrolls. Act as main contact for GL queries and for issues with the integrated GL solution

• Actively keep up to date with relevant regulations/legislation and determine the impact of any changes, updating the wider team, internal policies and processes where needed

• Support the Head of Pay & Benefits International with any international secondments, expats & double taxation requirements

• Actively seek, identify and implement continuous improvement across payroll

• Assist with internal and external audits in a timely and professional manner

• Preparation and submission of data for various pay gap reporting

• Assist with the preparation of data for Board reports and metrics, ensuring that data is easily understood and useful

• Ensure that all process documentation is kept up to date both for internal use and employee guides

• Coach and develop other members of the payroll team helping them to Thrive in their roles

• Responsible for the Short-Term Business Visitor return, including identify potential triggers for UK tax liability

• Ensure our intranet is kept up to date regarding payroll information, deadlines and FAQs

Performance Objectives:  

We have recently implemented an integrated Workday PECI solution with our external payroll provider. This role will support the bedding in of this system, ensuring that process and documents are adapted where necessary.

Lead on the payrolling of our 6 company cars, ahead of the mandatory requirement to do so. Helping employees to understand the impact on their pay.

Skills and Experience Specification:

Essential:

• Ideally a minimum of 7 years payroll experience
• CIPP qualified or equivalent
• Comprehensive understanding of UK payroll legislation such as income tax, national insurance, and statutory regulations
• Up to date functional knowledge of payroll in at least 4 of the other countries we support
• Experience of managing a small team
• Adaptable to changing priorities while effectively managing multiple deadlines and maintaining accuracy
• Excellent attention to detail
• Strong proficiency in payroll systems
• Solution focused approach
• Detail orientated with excellent analytical skills
• Outstanding interpersonal and communication skills both written and spoken
• Experience of leading on payroll related projects with proven experience on timely delivery

Desirable:

• Experience of using Workday HCM
• Experience of working in the Insurance or Financial Services sector
• Experience of Short-Term Business Visitor returns

What We Offer

 The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.

The Tokio Marine HCC Group of companies is an equal opportunity employer.  Please visit www.tmhcc.com for more information about our companies.