Administrative & Executive Assistance (2)

We’re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you're building your future or starting your career with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that’s where you come in.

About the Role

As one of the world’s largest accounting and consulting networks, BDO helps a diverse range of clients with a diverse range of needs. This is especially true of our Advisory Practice, which provides transaction, risk, and executive services to clients navigating an exceptional range of challenges, changes, and opportunities.

About the Opportunity

We are looking for an experienced Executive Assistant to work within our Risk Advisory team in Sydney. This role will be providing operation support to multiple Partners and the broader team across the Service Line asrequired.

This role will actively managePartners' calendars fromschedulingappointments, resolvingappointmentconflicts, proactively planningweeks ahead (priorities, travel, buffers, prep time)and ensuringthattasks are completed withinthe requiredtimeframes.

Your key responsibilities will also include:

Management of the Partner’s mailbox, asrequired.
Provide financial administration support to the team to enable efficient management of clientwork in progress (WIP), debtors, accounts for payment andtheansweringofany associated queries.
Deliver administrative and billing support to the team by preparing monthly invoices, proactively managing approval workflows, and contributing to the achievement of monthly billing budgets.
Assistwith meeting preparation and follow-up by preparing agendas, briefing notes, pre-readsand action tracking.
Assistwith document and presentation support by providing high-quality formatting/proofing of client-facing and internal documents and slide packs.
Manage the team’s compliance requirements in-line with the Firm’s Risk Management Policies including client onboarding, conflict checks, ASICsearchesand client acceptance procedures.
Collaboratewiththe marketingteam bypreparing tenders for newclient work,clientpresentations,client and/or networkingevents,maintenance ofthe CRMdatabaseandmanaging and actioning relatedreports.
Coordinate team initiatives including functions, schedulingrecurringteamand/or partnermeetings,organisingtraining sessions andstaying acrossemployeemovements.
Bookdomestic and international travel forPartnersandtheteam.
Assist Partners with administrative tasksincluding expenses, timesheets, internalreportingand any adhoc requests.
Work closely with the wider Administration Teamto provide support and coverageasneeded and workcollaborativelyas a team to ensure the efficient and effective operation of the service line.
Work cohesively with all areas of thefirm, including members of the Shared Services teams.

About You

Our ideal candidate is approachable and genuinely motivated to support colleagues across a range of work-related matters. As this role involves assisting multiple Partners who are largely office-based we are seeking someone who is flexible and comfortable providing consistent in-office support.

Combined with:

Demonstrable experience supporting multiple Partners/senior leaders in a professional/corporate environment
Proactive and conscientious approach, with a willingness to complete all aspects of the role.
An ability to handle competing urgent requests, ambiguity, and last-minute changes with composure.
High attention to detail and organisation skills (both for self and team).
A strong level of customer service and high responsiveness to both internal and external stakeholders.
Enthusiasm to be part of a team, always willing to assist colleagues from all teams and levels.
Proficient Microsoft Suite skills (minimum of intermediate level for Excel).

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.

Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).

We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at [email protected]

Executive Assistant

Risk Advisory Services

BDO Australia

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