Senior Administrative Assistant

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The Department of Pathology has an exciting opportunity for a full-time Senior Administrative Assistant to work hybrid in Miami, FL.

CORE JOB SUMMARY                                                                                                                                    

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.  

CORE JOB FUNCTIONS                                                                                                           

• Supports department and/or department leadership with daily clerical tasks.

• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

• Plans meetings and takes detailed minutes, as needed.

• Answers phone calls, provides information to callers or connects callers to appropriate staff.

• Schedules appointments and updates calendars.

• Makes travel arrangements and reservations for department leadership and staff, as needed.

• Composes and types of correspondence, such as informative materials; creates spreadsheets and presentations.

• Greets and provides general support to visitors.

• Develops and maintains department filing system.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations

• Ability to accurately prepare and maintain records, files, reports and correspondence

• Ability to communicate effectively in both oral and written form

• Ability to maintain effective interpersonal relationships

• Ability to process and handle confidential information with discretion

• Skill in completing assignments accurately and with attention to detail

• Proficiency in computer software (i.e. Microsoft Office)

Department Specific Functions

• Provide direct support to those who are in Medical Directors roles and be a liaison in facilitating operations.

• Responsible for pre and post travel request in compliance with UM policy.

• Assist Medical Directors with documenting their time with the TERMS system.

• Will facilitate preparation and attend leadership meetings to support the medical directors and follow up on each item.

• Liaison between referring physicians and Pathologist in facilitating services any Pathology services

• Assist in recredentialing paperwork

• Responsible for supporting 6 to 8 Pathologist.

• Update CV monthly for each faculty member

• Set up and follow up on all meetings and provide minutes.

• Use of BOX to document all Professional allowance use for the faculty in accordance to University Policy.

• Coordinate in coming faculty moves to include, microscopes, office and staffing assistance

• Coordinate recruitment of faculty

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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