Executive Assistant

Ministry Brands is looking for an Executive Assistantto join our growing team!

Who we are

Ministry Brands is a leading provider of SaaS operational management systems, payments platforms, digital engagement tools and background screening solutions for faith-based, non-profit and for-profit organizations. We serve more than 95,000 customers as a trusted partner in digital transformation and enablement – advancing missions, driving efficiencies, and building engaged communities for more than four decades. The diverse and real-world experiences of our team members serving their communities makes us stronger together and enhances our ability to advance digital transformation for the greater good.   

Ministry Brands is committed to acknowledging and valuing our employee differences and to creating an environment in which every individual’s unique strengths and abilities are developed and valued. Our employees share in the responsibility for creating this environment and demonstrate mutual respect and acceptance in the workplace. We welcome everyone and are dedicated to creating a culture where all our employees have equal opportunity to be heard and reach their full potential.  

Available Location: Alpharetta, GA 

Hybrid Working: In this role, you will split your time between working at the designated company office in Alpharetta, GA for a minimum of 4 days per week and will work remotely from your home address up to 1 day per week. Any changes to these work locations must follow the appropriate process as outlined in our handbook.

What you'll do

Ministry Brands is looking for a passionate, experienced, and professional Executive Assistant to provide high-level administrative support for our executive team and manage our office operations. In this role, you will be responsible for managing the calendars of executives, scheduling meetings both in-person and virtually, and arranging travel and travel-related activities. You will work closely with internal teams to plan and execute important company announcements and build strong relationships at all levels of the organization and with external partners. The ideal candidate will be a proactive problem solver with exceptional communication and interpersonal skills.

• Provide administrative support to a team of executives, including calendar management, meeting set up and execution, travel arrangements, expense reports, and other ad hoc tasks as needed

• Ensure executives’ time and calendars are managed effectively; coordinate and schedule meetings, both in-person and virtual, for executives and team members

• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, meal coordination, and itinerary planning

• Partner with internal teams to plan and execute important company announcements

• Collaborate with and build strong relationships at all levels of the organization, as well as with external partners

• Prepare meeting agendas, materials, and presentations; attend meetings and track action items

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Monitor the daily operations of our Alpharetta office: partner with property management, coordinate and manage deliveries, plan and execute office events, and ensure that office equipment and supplies are appropriately maintained

• Review and distribute mail, notary certifications, and manage office vendors

• Provide after-hours and weekend support, as needed

Who you are

• Bachelor’s degree or an equivalent combination of education and experience

• 4+ years of experience as an Executive Assistant reporting directly to senior leadership

• You have the ability to exercise sound judgment, confidentiality, and professionalism

• Strong time-management and prioritization skills, the ability to organize and coordinate multiple projects at once, and are comfortable with shifting priorities

• You take initiative and consistently follow through on action items and follow-ups with a high level of attention to the details

• Proficient in Microsoft Office and other office productivity tools, with an aptitude to learn new software and systems (we use Concur and Workday)

• An ability to communicate effectively and tactfully verbally, written, and in-person

Travel Considerations:

• Domestic travel required, estimated up to 5% 

Benefit offerings designed to promote a life of balance!  

At Ministry Brands, we recognize that your career is just one important piece of your dynamic life. We offer a robust range of benefit offerings designed to cultivate a lifestyle of balance and personal success. 

Robust healthcare options – Options include a plan that is 100% covered by Ministry Brands for employee only coverage as well as a generous HSA contribution by the company. Employees have several healthcare options to choose from in order to find what works best for them.