Administrative Assistant

• The Pear Tree Centre 
• Address: Halesworth, Suffolk IP19 8SG
• Salary: £13,520 actual per annum (£22,533 pro rata)
• Hours: 21 hours per week (3 days per week)
• Contract: Permanent. Required as soon as possible 
• Reference: 0430

As a local charity, The Pear Tree Fund is seeking an experienced Administrative Assistant to provide overall administrative support to the Pear Tree Centre’s Manager, Staff and Volunteers and generally assist with the smooth day to day running of the Centre to ensure that it is a calm and welcoming environment for our visitors.

You will be well organised with good communication skills and attention to detail. You will have a passion for the charity’s mission, which is to provide local support for people at the end of life and/or with life limiting conditions, as well as their families and carers.

The Pear Tree Centre is a modern, bright and welcoming space to work in and we provide free, onsite parking.

An enhanced DBS disclosure will be required for this role.

You will:

• welcome visitors and direct them to appropriate support when required

• sort any post and deal with incoming emails and phone calls

• order office stationery supplies and supplies of information leaflets as necessary

• ensure that supplies of refreshments are available and fresh, and that storage is in line with health and safety standards

• assist the Centre Manager in maintaining a high standard of comfort and cleanliness in the Centre

• assist with the collation of the monthly Newsletter

• set up and maintain a filing system, online and for papers, in collaboration with other staff

• assist with the management of the volunteer rota as required

• manage the Centre bookings by other services/therapists/activities for the Centre Manager

• set up and manage electronic folders, as needed, taking care to apply GDPR principles. Carry out DBS checks as required

• aggregate and report on footfall and other activities as instructed by the Centre Manager

• manage and record any cash coming into the Centre

• ensure that payable invoices are accurate and forward on to Finance Manager for payment

• assist with any social functions and fund raising as necessary.

An enhanced DBS disclosure is required for this role.

All PTF staff are expected to:

• ensure that information is collected, processed, and stored lawfully to information governance best practice standards and complies with the requirements of the Data Protection Act 2018 and other legislation

• work to all PTF policies and procedures, including

• adhere to safeguarding, confidentiality and health and safety

• maintain professional boundaries when working with those access PTF services, professionals, volunteers, and staff

• promote equal opportunities and respecting diversity within all aspects of their work

• undertake training and continuous professional development opportunities appropriate to their role and seek to improve personal performance, contribution, knowledge and skills of self and team

• undertake additional duties, as reasonably requested, by the Centre and Operations Manager.

You will need:

• a good standard of general education

• good written and verbal communication skills

• the ability to work empathetically and effectively across diverse populations

• Good IT Skills (e.g., Windows, Microsoft Office, use of online cloud-based software)

• to be self-motivated, enthusiastic & reliable, adopting flexible and adaptable approach.

The Pear Tree Fund is a small charity based in Halesworth and serving a population within a 15-mile radius. It was first established over 20 years ago as a small fund to provide support for people who wished to die at home. 

Over the years our work has expanded considerably, and we now have a modern, purpose-built centre in Halesworth which provides a range of services supporting people living with cancer and other life changing and life limiting conditions. It also supports people who have been bereaved and helps them to adjust their lives after the loss of a loved one. 

Visitors to the Centre can access counselling and other therapies and can join a range of support groups and services, all free of charge. Our services are currently expanding to offer outreach support in Bungay.

At the core of our work is a small staff team who triage all new clients, and a group of dedicated volunteers who meet and greet and provide refreshments and a listening ear to an increasing number of visitors.

We will offer you:

• to work within a small, friendly team.

• a pension with an employer contribution of 5%

• 25 days holiday plus Bank Holidays

• free on-site parking.

A full Job Description and Person Specification can be found on our website

For an informal discussion, please call the Centre and Operations Manager, Seva Newrick on 01986 899655.
 

Please submit your CV and supporting statement (outlining your suitability to the role and your interest in working for The Pear Tree Fund) to [email protected]

Please note that applications received without a supporting statement will not be considered.