Project Management Intern

Overview

Responsible for the coordination and completion of enterprise-level projects within Western & Southern Financial Group Group (W&SFG) using a combination of disciplines (process, change, and business and technical). Manages one to multiple small- to medium-scale work efforts simultaneously while serving as the single point of contact for those efforts with minimal assistance. Leads/coordinates all aspects of the initiatives, including but not limited to planning/scheduling, scope management, communication management, issue/risk management, resource management, procurement/vendor management, project integration, financial management, change management, and quality management through all portions of the project and development lifecycles such as indeation/conceptualization, rationalization/prioritization, requirements, design, build/configuration, testing, documentation, training, deployment, stabilization and closure. Responsible for ensuring that work initiative results meet requirements regarding quality, reliability, schedule and cost. Sets deadlines, assigns responsibilities/tasks, and monitors and summarizes progress of their assigned projects. Utilizes expertise and leadership skills to direct staff and to resolve issues to ensure project goals and requirements are met. Must be familiar with system scope and project objectives, as well as the role and function of each team member, in order to effectively coordinate the activities of the team. Relies on limited experience and judgment to plan and accomplish goals. Responsible to make an established range of decisions, escalating to management when necessary and updating Manager on a regular basis.

Responsibilities

What you will do:

• Prepares Project Status Reports and provides regular status updates to Program Managers, clients and stakeholders. Acts as a liaison between the business customer and Project team(s) by building cooperative, constructive, effective relationships.
• Conducts project meetings and is responsible for project tracking and analysis. Performs administrative duties commensurate with the requirements of the organization, including data gathering, metrics and reports, and is accountable for the management of the supporting project budget. Accountable for the successful delivery of assigned work efforts and/or projects following established PMO and quality standards/guidelines, and provides a single point of contact for those projects. Reviews and ensures that all assigned work is delivered within the defined scope, quality, time and cost requirements.
• Assists as appropriate in the development of all Program/Project requirements (functional and non-functional) for customers, and ensures the implementation of strategies and initiatives to effectively meet or exceed business requirements and customer expectations.
• Coordinates resource feedback discussions with, and provides resource feedback to, Program/Project Leads and Program/ Project Managers.
• Manages Project-level assumptions, risks and issues to ensure clarity around the challenge, the impact and the action plan, providing direction/guidance as needed.
• Manages small- to medium-sized projects with assistance from concept through closure ensuring major project activities, milestones and deliverables are planned and tracked and progress is accurately reported using the standard Project management lifecycle (project plan, status, assumption, risk and issue log, change control log, budget/estimates, resource plans, funding requests, etc.). Manages Project Plan to ensure that deliverables are on track by providing guidance to team members around assignments, tasks, priorities and timeframes. Drives plan refresh activities based on direction from Program/Project manager and input from Program and Project Leads, and updates Project Plan in alignment with the overall Program Plan.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• Working toward a Bachelor's Degree In business, finance or IT is preferred; or commensurate experience. - Preferred
• Demonstrated experience setting goals and successfully implementing and achieving goals. - Required
• Proven work experience influencing and directing others to initiate a recommended course of action to solve a problem or increase efficiency. Exudes a strong sense of teamwork by working together effectively, respectfully and efficiently with all team members in a work environment. - Required
• Demonstrated experience and competence in leading project teams. - Required
• Minimum of one year of professional business and/or IT experience. - Preferred
• MS SharePoint and Access experience preferred. - Preferred
• Demonstrated use of strong listening and communication techniques and presentation software.
• Proven excellent verbal and written communication and presentation skills with experience conveying information to internal and external customers in a clear, focused and concise manner.
• Demonstrated ability to function on a project level, on application and technical projects.
• Demonstrated adaptability when required to adjust to multiple demands/deadlines, shifting priorities, ambiguity and rapid change.
• Proven strong attention to detail with excellent organization skills. Must cite examples of organization and time management/methods used to manage or prioritize workload demands. Must demonstrate ability to plan, execute and maintain a project from start to finish.
• Proven skills in documentation, spreadsheet and database applications.
• Proficient in Microsoft Office (Excel, Access, Word, Visio, PowerPoint).
• PMI Project Management Professional (PMP)®, PMI PMI Agile Certified Practitioner (PMI-ACP)®, or PMI Certified Associate in Project Management (CAPM)® designation - Preferred
• An insurance-related certification (e.g., FLMI, CLU or related industry designation) - Preferred

Work Setting/Position Demands:

• Works in an office setting and remains in a stationary position for long periods of time while working at a desk, on a computer or with other standard office equipment, or while in meetings.
• Requires the ability to verbally communicate and exchange accurate information to customers and associates on a regular basis.
• Requires visual acuity to read and interpret a variety of correspondence, procedures, reports and forms via paper and electronic documents, visual inspection involving small defects; small parts, and/or operation of machinery (including inspection); using measurement devices continuously. Visual acuity is required to determine accuracy, neatness, and thoroughness of work assigned.
• Requires the ability to prepare written correspondence, reports and forms using prescribed formats and conforming to rules of punctuation, grammar, diction, and style on a regular basis.
• Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions
• Performs substantial movement of wrists, hands, and fingers for continuous computer work.
• Extended hours required during peak workloads or special projects/events.

Travel Requirements:

• None