Compensation and Payroll Maintenance Specialist

Department:

Human Resources

Start Here. Grow Here. Stay Here.

Join our dynamic 45-member HR team as the Compensation and Payroll Maintenance Specialist with Sarasota County!

Perform Classification and Compensation tasks and coordinating payroll maintenance. This position serves as the subject matter expert for onboarding new hires and internal job changes. Responsible for Payroll file pass through for each pay period, I-9s, and all other related paperwork/processes.

Classification and Compensation - Estimated 70%

• Assist with or lead compensation reviews to develop salary recommendations for new hires, promotions, and other job changes to ensure equity and compliance with County policies and collective bargaining agreements.
• Conduct job description reviews to determine proper classification alignment. As a result, may recommend or support reclassification of positions. Prepare reclassification request forms and assist Manager and/or Director with collecting necessary approvals.
• Assist with complex job classification and pay studies – non-bargaining and bargaining
• Analyze and interpret salary survey data to develop compensation structures and program recommendations to ensure market competitiveness.
• Assist in preparing job descriptions and physical demand forms
• Oversee and manage the job description database by managing the position information within the database and reviewing submitted job description changes for accuracy and proper classification specification alignment.
• Respond to other agency requests for compensation and classification information.
• Conduct job audits and prepare a summary for review by the C&C Manager.
• Special classification and compensation projects and assignments.

Onboarding/Oversight - Estimated 20%

Serves as the trainer and subject matter expert for internal job offers, job changes, and onboarding submitted through the competitive recruitment process.  Monitoring/oversight of the following:

• Daily - Review and update Smartsheet Trackers (when applicable) used for onboarding, contingencies, summer camp, pulled offers, etc.
• Daily oversight for Payroll Maintenance files.
• Monthly - Create/Share the Active Temporary/Seasonal report to the Data Management Manager for action (i.e., terminations).
• Monthly - Track employment authorization expirations, obtain updated work authorization documentation from employees, reconcile records with E-Verify (if necessary), and ensure compliance with employment eligibility requirements.
• Quarterly - Run the ‘Expiration Dates for Worker IDs’ to reconcile those upcoming to those tracked on personal calendar.
• Monitor and coordinate CDL hiring contingencies by reconciling tracking reports, communicating with Human Resources Business Partners, and ensuring required CDL physicals are completed.

Payroll - Estimated 10%

• Creating and supplying files/backup (IDs, personnel authorizations, etc.) to Payroll for all hires and job changes that run through the Workday Recruitment Module. This includes report monitoring and oversight of other HR staff performing onboarding duties, making sure the correct codes, dates, etc. are entered in Workday.
• May assist in the distribution of paychecks

Hours: Monday - Friday, 8 AM - 5 PM

About You

Minimum Qualifications:

• A bachelor’s degree in Public Administration, Business, Human Resources, Organizational Development, Adult Education, Staff Development, or a related field.
• 6 years of professional experience.

Preferred Qualifications:

• Valid Florida Notary Public license, or ability to obtain.
• Experience with classification and compensation including conducting salary surveys and assigning appropriate pay levels.
• SHRM-CP/SCP or PHR/SPHR.

About Everything Else

Starting Pay Range: $67,080.00 - $78,000.00, based on experience.

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
• For more information about employee benefits, please click this link or visit SCGov.net for additional information.
• Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. 
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.